Senior Executive Assistant to Department Chair

University of Chicago; United States; Vor Ort; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

The University of Chicago is looking for an Executive Assistant to provide confidential, high-level support to the Chair and Executive Administrator of the Ben May Department for Cancer Research. The role involves coordinating calendars, meetings, events, and special projects with a focus on discretion and efficiency.

You will manage communications, prepare reports, and assist in budgets and faculty processes, ensuring smooth daily operations and strong organizational support.

Qualifikationen

• Minimum requirements include vocational training or equivalent experience.
• 7+ years of work experience in an administrative role.
• Excellent verbal and written communication skills.
• Handle sensitive and confidential situations with discretion.
• Experience managing calendars and general office operations.
• Proficiency with word processing, spreadsheets and databases preferred.

Aufgaben

• Manages telephone and email communications for leaders and coordinates responses.
• Coordinates events and prepares presentations for the Ben May Department of Cancer Research.
• Maintains leaders' calendars with discretion and prioritizes requests.
• Prepares letters of recommendation, faculty reports, and other official documents.
• Manages faculty budgets, travel arrangements, reimbursements, and other receivables.
• Supports planning and execution of faculty recruitment and promotions.
• Triages inquiries and helps ensure timely responses to routine and complex questions.

Kenntnisse

Verbal & written communication

Interpersonal & customer service

Discretion & confidentiality

Calendar management

Problem-solving

Independent work & teamwork

Organization & initiative

Attention to detail

Ausbildung

Vocational training / equivalent experience

Tools

Word processing software (MS Word)

Spreadsheets (Excel)

Databases

Jobbeschreibung

The University of Chicago is looking for an Executive Assistant to provide confidential, high-level support to the Chair and Executive Administrator of the Ben May Department for Cancer Research. The role involves coordinating calendars, meetings, events, and special projects with a focus on discretion and efficiency.

You will manage communications, prepare reports, and assist in budgets and faculty processes, ensuring smooth daily operations and strong organizational support.