Executive Admin & Projects Lead

University of Michigan; Ann Arbor (MI); Hybrid; USD 65,000 - 95,000; Full time

Job summary

The University of Michigan’s Office of Research and Sponsored Projects seeks an experienced administrative professional to support operations and leadership.

You will manage calendars, coordinate travel, draft communications, and assist with special projects and events, ensuring confidentiality and high standards.

Hybrid work options are available, and you will collaborate across campus with internal teams and external partners to advance research initiatives.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of progressive experience providing administrative or executive support.
• Knowledge of University policies and procedures.
• Demonstrated editing, proofreading, and writing experience. Superior attention to detail and accuracy.
• Demonstrated experience leading special projects and coordinating complex, multi- stakeholder events or conferences.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite (Gmail, Calendar, Docs, Sheets, Drive), calendaring platforms, remote collaboration platforms, and Zoom.
• Ability to set priorities, handle multiple assignments and deadlines, and display mature judgment while operating in a flexible and professional manner.
• Excellent written and oral communication and interpersonal skills.
• Proven ability to handle highly confidential and sensitive information with absolute discretion and professional integrity.

Responsibilities

• Manage the calendars of the Executive Director and Director, coordinating meeting preparation and follow-up.
• Coordinate travel for the Executive Director and Directors, including transportation, lodging, itineraries, and reimbursements.
• Draft, edit, and coordinate written communications for campus-wide and internal audiences.
• Participate in meetings and help manage workflow, next steps, and follow up on agenda items.
• Exercise discretion and maintain confidentiality in handling sensitive information.
• Develop, implement, and manage staff recognition programs within ORSP.

Skills

Administrative support

Executive support

Calendar management

Microsoft Office

Google Suite

Communication

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Zoom

Calendaring platforms

Job description

The University of Michigan’s Office of Research and Sponsored Projects seeks an experienced administrative professional to support operations and leadership.

You will manage calendars, coordinate travel, draft communications, and assist with special projects and events, ensuring confidentiality and high standards.

Hybrid work options are available, and you will collaborate across campus with internal teams and external partners to advance research initiatives.