Executive Assistant to Dean - Strategic Calendar & Ops

University of California - Santa Cruz; Santa Cruz (CA); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Full benefits

Job summary

University of California, Santa Cruz seeks an experienced Executive Assistant to support the Dean of the Division of Physical and Biological Sciences. The role manages the Dean's calendar, coordinates meetings and events, and handles sensitive administrative tasks with discretion on a fast-paced academic campus.

The position also provides administrative support to the Assistant and Associate Deans, oversees office operations and financial transactions, and acts as a liaison with faculty, staff,

Responsibilities

• Manage the Dean's complex calendar, schedule meetings, travel, and blocks; resolve conflicts and communicate changes.
• Gatekeep the Dean's executive workflow, triage urgent matters and route appropriately.
• Prepare briefing materials, reports, and correspondence for the Dean and divisional leadership.
• Coordinate meetings, events, and award ceremonies with campus partners and external guests.
• Oversee Dean's Office operations, including purchases, reimbursements, and records.
• Assist the Assistant/Associate Deans with scheduling, communications, and meeting prep.

Skills

Calendar management

Executive support

Travel coordination

Financial administration

Job description

University of California, Santa Cruz seeks an experienced Executive Assistant to support the Dean of the Division of Physical and Biological Sciences. The role manages the Dean's calendar, coordinates meetings and events, and handles sensitive administrative tasks with discretion on a fast-paced academic campus.

The position also provides administrative support to the Assistant and Associate Deans, oversees office operations and financial transactions, and acts as a liaison with faculty, staff,