Executive Assistant to Dean — Scheduling & Coordination

University of Utah; Salt Lake City (UT); On-site; USD 39,000 - 68,000; Full time

Job summary

University of Utah is seeking an Executive Assistant to provide executive‑level support to the Dean of the College of Education. The role requires sound judgment, strong communication, and superb organizational skills.

The successful candidate will manage calendars, coordinate travel, prepare materials for meetings, and liaise with internal and external partners across time zones. The position emphasizes confidentiality, proactive project management, and the ability to work independently in a

Qualifications

• Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field.
• Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required.
• Demonstrated human relations and effective communication skills are also required.

Responsibilities

• Provides high‑level executive support to the Dean and Associate Deans, exercising sound judgment and managing sensitive and confidential information with discretion.
• Oversees and leads complex projects and initiatives on behalf of college leadership, ensuring timely coordination, follow‑up, and completion across multiple stakeholders.
• Manages and prioritizes complex calendars, schedules, and meeting logistics for the Dean and Associate Deans, including coordination across time zones and with internal and external partners.
• Anticipates leadership needs and proactively prepares materials, agendas, and briefings for meetings, retreats, and external engagements.
• Coordinates and supports faculty searches, executive appointments, and other high‑impact administrative processes, including document tracking, travel logistics, and reimbursement processing.
• Drafts, edits, and manages communications, reports, presentations, and correspondence on behalf of the Dean and Associate Deans for both internal and external audiences.
• Coordinates travel arrangements, prepares detailed itineraries, and ensures smooth logistics for off‑site meetings and events.
• Serves as a key liaison between the Dean's Office and college departments, university offices, external partners, donors, and advisory boards, ensuring smooth communication and alignment.
• Supports the planning and execution of events hosted by the Dean's Office, including logistics, hospitality, vendor coordination, and communication.
• Maintains efficient workflows for information management and task prioritization in the Dean's Office, including file organization, tracking action items, and supporting office operations.
• Supervises and supports other administrative staff as needed, helping manage workflow and providing coaching and feedback to ensure operational excellence.
• Assists with the development and implementation of college‑level policies and procedures, contributing to continuous improvement and operational efficiency.
• Conducts research and analysis and prepares summaries and reports to inform leadership decision‑making.
• Performs other duties as assigned in support of the Dean's Office and the mission of the College of Education.

Skills

Office management

Supervisory experience

Finance budgeting knowledge

Public relations skills

Written and verbal communication

Education

Bachelor's degree in Business, Finance, Health Care Administration or related field

Job description

University of Utah is seeking an Executive Assistant to provide executive‑level support to the Dean of the College of Education. The role requires sound judgment, strong communication, and superb organizational skills.

The successful candidate will manage calendars, coordinate travel, prepare materials for meetings, and liaise with internal and external partners across time zones. The position emphasizes confidentiality, proactive project management, and the ability to work independently in a