Strategic Executive Assistant to Department Chair

Utah; Salt Lake City (UT); Hybrid; USD 56,000 - 68,000; Full time

Benefits offered by this job

Excellent healthcare coverage

14.2% retirement contributions

Generous paid leave time

11 paid Holidays per year

Tuition reduction for employees and/or

Employee discounts

Job summary

University of Utah is seeking an Executive Assistant to support the Department Chair of Pediatrics. The role manages the Chair's complex calendar, coordinates executive-level meetings and communications, and assists with departmental leadership activities and external commitments.

Ideal candidates will demonstrate exceptional organization, discretion, and the ability to anticipate needs. The position offers hybrid work options and comprehensive benefits through the University of Utah.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Two years of office management and supervisory experience; finance/budget knowledge.
• Immunization per CDC and hospital policy; patient-sensitive role.

Responsibilities

• Manage the Chair's complex and dynamic calendar with priority alignment.
• Coordinate executive meetings, leadership retreats, and related events.
• Review and draft routine correspondence for the Chair; ensure proper approvals.
• Coordinate materials for lectures, publications, and professional activities.
• Assist with travel logistics and external engagement planning.
• Maintain confidential records and support Office of the Chair operations.

Skills

Executive calendar management

Meetings coordination

Executive communications

Stakeholder relationship mgmt

Microsoft Office proficiency

Education

Bachelor's degree in Business/Healthcare Administration or related field

Tools

Microsoft Outlook

Teams

Word

PowerPoint

Excel

Job description

University of Utah is seeking an Executive Assistant to support the Department Chair of Pediatrics. The role manages the Chair's complex calendar, coordinates executive-level meetings and communications, and assists with departmental leadership activities and external commitments.

Ideal candidates will demonstrate exceptional organization, discretion, and the ability to anticipate needs. The position offers hybrid work options and comprehensive benefits through the University of Utah.