Executive Assistant

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 55,000 - 78,000; Full time

Benefits offered by this job

Professional training opportunities

Exclusive perks and discounts

Job summary

University of North Carolina at Chapel Hill is seeking an Executive Assistant to support the Associate Dean for Advancement, Communications, and the Dean's Office. The role includes managing data reporting, processing contracts, and handling extensive calendaring and scheduling for senior university leadership.

The position involves coordinating purchases, vendor agreements, and event planning, with frequent high-level interactions across internal and external stakeholders.

Qualifications

• High school diploma or equivalent required; related degree/additional experience preferred.
• Experience supporting high-level executives in a university setting is desirable.
• Proficiency with university accounting and CRM software is a plus.

Responsibilities

• Support the Associate Dean for Advancement, Communications, and the Dean's Office (totaling 100% allocation).
• Manage day-to-day operations: data querying/analysis, reports from development database, purchase requisitions, and contract processing.
• Coordinate extensive calendaring and scheduling for the Associate Dean.
• Support purchasing processes, vendor agreements, and calendar coordination for Communications.
• Assist with faculty and staff searches, event planning, and other admin duties as needed.
• Coordinate alumni receptions, donor events, and School functions in partnership with Dean/Associate Dean.

Skills

Administrative experience

Calendar management

Data analysis

Vendor management

Executive liaison

Office software proficiency

Education

High school diploma or equivalent

Associate's degree in related field

Bachelor's degree in business or related discipline

Tools

DAVIE CRM

University accounting systems

Job description

A global higher education leader in innovative teaching, research and public service, theUniversity of North Carolina at Chapel Hill consistently ranks asone of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range ofprofessional training opportunities for career growth, skill development and lifelong learning and enjoyexclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

The mission of the School of Social Work is to advance equity, transform systems, improve lives. The School's curriculum supports the mission and recognizes the uniqueness of the region served, including concerns for disadvantaged, vulnerable, and oppressed individuals, families and communities. Classes provide rigorous and evidence-based content, and give students the opportunity to explore theory, learn intervention skills and engage in challenging dialogue with colleagues.

Position Summary

The primary purpose of this position is to support the Associate Dean for Advancement, with responsibilities allocated across Development/Advancement (50%), Communications (25%), and the Dean's Office (25%).

• Within Development/Advancement, duties include, but are not limited to, managing day-to-day operations such as updating, querying, and analyzing data and generating reports from the development database; submitting purchase requisitions and processing contracts; developing relationships and serving as a key liaison between internal and external stakeholders; reconciling travel expenses and processing reimbursements; and providing extensive calendaring and scheduling support for the Associate Dean.
• In support of Communications (25%), this role will primarily focus on operational and administrative functions, including managing purchasing processes, handling vendor agreements, and coordinating calendars.
• For the Dean's Office (25%), responsibilities include providing support for faculty and staff searches, as well as assisting with event planning and execution and offering additional administrative support as needed.
• The Executive Assistant will also play a key role in event planning and project management, assisting in the coordination of alumni receptions, donor events, and School functions in partnership with the Dean and Associate Dean. This role requires frequent high-level interaction with internal and external constituents.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience working with high level executives within a university setting
• Understanding of University systems, offices, or practices.
• Experience with university accounting systems
• Experience with DAVIE or other customer relationship management software
• Willingness to collaborate and contribute to team success

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Posting Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.