Executive Assistant to CTO — Startup Ops & Calendar Maestro

Cedar; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cedar is building the operating system for urban housing delivery, combining architecture with software, automation, and data systems. We seek an organized Executive Assistant to support our CTO and help keep the engineering team aligned, handling calendar management, inbox triage, meeting prep, and travel logistics.

In this role you’ll also support operations, onboarding new hires, and office logistics, while working closely with engineers as Cedar scales.

Qualifications

• 1–3 years in an executive assistant or similar role supporting a senior leader
• Highly organized and detail-oriented, with a habit of writing things down
• Strong written and verbal communication
• Discretion with confidential information
• Comfortable with Google Workspace, Slack, and project tools like Linear (or quick to learn them)
• Comfortable using AI tools in day-to-day work
• Proactive and persistent: follow up without being asked
• Enjoys a fast-moving startup environment

Responsibilities

• Manage the CTO's calendar: scheduling, rescheduling, and protecting focus time
• Triage inbox and flag priorities for the CTO
• Prepare meeting agendas, take notes, and track follow-ups
• Handle travel, expenses, and logistics
• Schedule and organize recurring team meetings: sprint planning, retros, 1:1s, performance reviews
• Take notes, capture decisions, and share with the team
• Track open action items and follow up with owners
• Keep incoming requests organized so nothing gets lost in DMs
• Help onboard new hires: equipment, accounts, and first-week logistics
• Manage office supplies, vendors, and space needs
• Plan team events

Skills

Executive support

Calendar management

Documentation

Discretion

Proactive communication

Tools

Google Workspace

Slack

Linear

AI tools

Job description

Cedar is building the operating system for urban housing delivery, combining architecture with software, automation, and data systems. We seek an organized Executive Assistant to support our CTO and help keep the engineering team aligned, handling calendar management, inbox triage, meeting prep, and travel logistics.

In this role you’ll also support operations, onboarding new hires, and office logistics, while working closely with engineers as Cedar scales.