Executive Assistant to CTO & Head of Engineering

The Consensus; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive equity

Medical/Dental/Vision insurance 100%

Flexible PTO with Winter Break

Paid parental leave

Fertility & family-building stipend

401(k) plan

Exposure to ML startups

Job summary

Baseten is seeking an experienced Executive Assistant to support our CTO (co-founder) and Head of Engineering in a highly operational role that goes beyond calendar management. You will own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.

You’ll partner with senior engineering leaders and serve as a trusted point of coordination for employees,

Qualifications

• 5+ years of experience supporting senior Engineering leaders in a high-growth tech company.
• Exceptional organizational skills with the ability to manage multiple priorities without dropping details.
• Outstanding written and verbal communication with strong judgment for executive representation.
• Demonstrated ability to coordinate complex cross-functional initiatives with many stakeholders.
• Experience managing complex calendars, travel, executive communications, and recurring operating cadences.
• Comfortable working with senior leaders, customers, candidates, and external partners with professionalism.

Responsibilities

• Own complex calendar management for the CTO and Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally.
• Ensure leaders are prepared for every day and every meeting by managing agendas, materials, context, logistics, and follow-ups.
• Support calendar planning, including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and cross-functional forums.
• Own the operational cadence of the Engineering organization, including weekly leadership meetings and recurring forums.
• Support executive candidate experience during onsite interviews and ensure new hires are welcomed during their first week.
• Partner with customers and external partners to coordinate executive meetings, visits, and engagements.
• Manage executive inboxes, triage requests, and ensure timely follow-up.
• Coordinate domestic and international travel, including last-minute changes.
• Continuous improvement of engineering leadership operations to be more efficient and scalable.

Skills

Calendar management

Executive support

Travel coordination

Cross-functional coordination

Communication skills

Prioritization & judgment

Attention to detail

Education

Bachelor's degree preferred

Tools

Google Workspace

Slack

Confluence/Notion

Calendar tools

Job description

Baseten is seeking an experienced Executive Assistant to support our CTO (co-founder) and Head of Engineering in a highly operational role that goes beyond calendar management. You will own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.

You’ll partner with senior engineering leaders and serve as a trusted point of coordination for employees,