Executive Assistant (CTO)

Crusoe Energy Systems; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) match

Mental health support

Job summary

Crusoe Energy Systems is seeking an experienced Executive Assistant to directly support the CTO and senior VP-level leaders within the CTO organization. The role requires deep embedding with the engineering, IT, and security teams to efficiently manage calendars, travel, expenses, and high-stakes communications.

The EA will coordinate with direct reports, streamline meeting cadences, prepare confidential correspondence, and drive leadership offsites and all-hands events.

Qualifications

• 3–5 years of experience in an executive administrative role at a global tech company.
• Experience directly supporting VP-level or above executives in Engineering, IT, and Security.
• Discretion and confidentiality with sensitive information.
• Proficiency with Google Workspace – Gmail, Calendar, Docs, Sheets, Slides.
• Plan and execute team offsites, all-hands, or large-scale events.
• Strong written and verbal communication skills.
• Collaborate across Engineering, Product, Finance, and Workplace teams.

Responsibilities

• Manage complex CTO calendar and coordinate internal/external meetings.
• Process expense reports and track reimbursements for executives.
• Arrange domestic and international travel and itineraries.
• Support leadership meetings, offsites, leadership summits, and all-hands.
• Coordinate with direct reports and manage team communication channels (Slack, Google Groups).
• Develop meeting agendas, capture notes, and ensure follow-through on action items.
• Lead planning and logistics for leadership offsites and large events.
• Identify and implement processes to improve collaboration and productivity.
• Coordinate travel, conferences, and events with other EAs.
• Assist with personal tasks for leadership when needed.
• Handle additional clerical duties and be available during work week.

Skills

Calendar management

Expense management

Travel coordination

Executive support

Communication

Discretion

Prioritization

Stakeholder management

Team collaboration

Tools

Google Workspace

Slack

LLM automation

Job description

• The Executive Assistant, CTO (EA) will be responsible for directly supporting the Chief Technology Officer and multiple VP-level executives within the CTO’s organization of engineering, information technology, and security, with the primary executive being the CTO who reports directly to the CEO
• You will be expected to deeply embed with the organization to understand how it works from both a technology and people perspective in order to suggest operational changes that truly move the needle
• Support for these senior executives also consists of calendar management, expense management, booking domestic and international travel, and supporting organizational team meetings including but not limited to offsites, engineering events, leadership summits, and all-hands
• Support of these senior executives also extend to coordination with their direct reports, such as managing communication channels (Slack, Google Groups) and team meeting cadences
• This role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive and the overall multi-faceted CTO organization. The EA must work fast, be responsive to internal and external stakeholders, anticipate the needs of the team, and seamlessly manage priorities in a constantly-evolving environment
• Provide quality, timely, and detailed administrative support to the CTO and the CTO’s leadership team across engineering/information technology/security, including managing a complex calendar of meetings, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
• Manage and support calendar coordination for your leader’s direct reports, ensuring alignment across team, cross-functional, and external meetings
• Thoughtfully manage scheduling requests to ensure effective time management for executives
• Improve internal and external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
• Lead planning and execution of leadership offsites, CTO All-Hands, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support
• Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
• Work closely with other EAs to coordinate corporate travel, conference registrations, and office/company/industry-wide events and activities
• Perform occasional personal tasks and errands for leadership as needed
• Handle other clerical or administrative duties as assigned
• Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters

Benefits

• Health & wellbeing: Comprehensive health benefits designed to support your overall wellness
• Time away: Paid time off for vacations, family bonding, and unexpected needs
• 401(k) match: Build your financial future with our 401(k) matching program
• Mental wellness: Resources and support for your emotional wellbeing and navigating life’s challenges

You possess strong attention to detail—accuracy in numbers, logistics, and communicationYou have 3-5 years of experience in an executive administrative role at a global tech company, with direct EA experience supporting VP-level or above executives in the fields of Engineering, Information Technology, and SecurityYou exercise discretion and confidentiality with sensitive informationProficiency with using LLMs to automate workflowsYou are proficient in Google Workspace – direct experience working with Gmail, Google Calendar, Docs, Sheets, Slides and all of their interconnected featuresYou collaborate easily across teams. You work well with other EAs and stakeholders within Engineering, Product, Finance, and Workplace teams – building relationships to make things happenYou have exceptional communication skills—written, verbal, and interpersonalYou embody the company values and contribute positively to Crusoe’s cultureYou have proven success in planning and executing team offsites, all-hands, or large-scale events