Executive Assistant to CTO — Shape Urban Housing

Cedar Build Inc.; San Diego (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Cedar Build Inc. is seeking an Executive Assistant to support our CTO in Encinitas, CA. This role helps keep the CTO focused on strategic work by managing calendars, inboxes, travel, and meeting follow-ups while aligning with the engineering team's rhythms.

You will also support onboarding, office logistics, and team operations in a fast-moving startup. Candidates should be highly organized, proactive, and comfortable using Google Workspace, Slack, and Linear.

Qualifications

• 1–3 years as an executive assistant or similar administrative role, ideally supporting a senior leader
• Highly organized and detail-oriented, with a habit of writing things down
• Strong written and verbal communication
• Discretion with confidential information
• Comfortable with AI tools and project tools like Linear, Google Workspace, Slack

Responsibilities

• Manage the CTO’s calendar: scheduling, rescheduling, and protecting focus time
• Triage inbox and flag what needs attention
• Prepare agendas and materials for meetings, take notes, and track follow-ups
• Handle travel, expenses, and logistics
• Schedule and organize recurring team meetings: sprint planning, retros, 1:1s, and performance reviews
• Take notes, capture decisions, and share them with the team
• Track open action items and follow up with owners
• Keep incoming requests organized so nothing gets lost in DMs
• Help onboard new hires: equipment, accounts, and first-week logistics
• Manage office supplies, vendors, and space needs
• Plan team events

Skills

Executive support

Highly organized

Written and verbal communication

Discretion with confidential info

Proactive and persistent

Calendar management

Inbox management

Fast learner in startups

Team coordination with engineers

Onboarding and travel coordination

Tools

Google Workspace

Slack

Linear

Job description

Cedar Build Inc. is seeking an Executive Assistant to support our CTO in Encinitas, CA. This role helps keep the CTO focused on strategic work by managing calendars, inboxes, travel, and meeting follow-ups while aligning with the engineering team's rhythms.

You will also support onboarding, office logistics, and team operations in a fast-moving startup. Candidates should be highly organized, proactive, and comfortable using Google Workspace, Slack, and Linear.