Executive Assistant to CTO

EngineersOfAI; Seattle (WA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Up to four weeks of fully remote work per year

Job summary

EngineersOfAI is seeking an Executive Assistant to support the Chief Technology Officer (CTO) in Seattle. This role is integral to driving the engineering strategy and requires exceptional organizational skills and the ability to manage complex calendars across time zones.

The ideal candidate will thrive in a hybrid environment, balancing in-office and remote working, and will contribute to team events and strategic initiatives that enhance collaboration and engagement within the organization.

Responsibilities

• Manage and prioritize the CTO’s calendar across multiple time zones.
• Ensure the CTO is prepared for meetings and speaking engagements.
• Support key programs and strategic initiatives across the organization.
• Coordinate team and leadership meetings, capturing notes and action items.
• Plan and execute team events and large-scale organizational programs.

Skills

Strong business judgment

Exceptional organizational skills

Curiosity about technology and AI

Comfort with ambiguity

Ability to manage multiple workstreams

Job description

Executive Operations at Brex

The Executive Operations team is an integral component of company operations, ensuring that our leaders are supported and equipped to be successful and focus on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What you’ll do

As the Executive Assistant to the Chief Technology Officer (CTO), you will provide comprehensive, high‑leverage support to help drive Brex’s engineering strategy and next phase of growth. You will manage the day‑to‑day operations of their executive office, ensuring seamless communication, strong cross‑functional alignment, and operational rigor across engineering.

Key responsibilities include stewarding the CTO’s time, managing complex calendars, prioritizing high‑impact meetings, coordinating travel and executive engagements, and ensuring follow‑through on critical initiatives. You will collaborate closely with engineering leaders and cross‑functional partners to keep initiatives moving and ensure the CTO’s priorities are reflected across the organization. You will also leverage AI tools to scale your own impact and the CTO’s capacity, automating workflows, supporting programs, and increasing efficiencies across the department.

Location

This role will be based in our Seattle office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We require a minimum of three coordinated days in the office per week: Monday, Wednesday, and Thursday. As a perk, we also offer up to four weeks per year of fully remote work.

Responsibilities

• Manage and prioritize the CTO’s calendar across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.
• Ensure the CTO is strategically prepared for meetings and speaking engagements by coordinating agendas, presentations, materials, and follow‑ups.
• Partner across the broader EPD organization to support key programs, communications, culture initiatives, organizational operations, planning processes, and strategic initiatives that strengthen alignment, engagement, and execution at scale.
• Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.
• Plan and execute team events, offsites, strategy sessions, and large‑scale organizational programs, including company‑wide initiatives such as Brex’s hackathon, coordinating across stakeholders to drive successful execution and engagement.
• Partner closely with our HR Business Partner to support engagement initiatives, organizational planning, team effectiveness programs, onboarding efforts, and other people‑related programs.

Qualifications

• Strong business judgment
• Exceptional organizational skills
• Genuine curiosity about technology and AI
• Comfort with ambiguity
• Ability to manage multiple workstreams with discretion and professionalism