Executive Assistant to CTO & Engineering Leader

baseten; United States; On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Competitive equity

Medical/dental/vision coverage

Flexible PTO

Parental leave

Family-building stipend

401(k)

Learning opportunities

Job summary

Baseten seeks an experienced Executive Assistant to support our CTO and Head of Engineering. This role goes beyond calendar management, owning the day-to-day operating rhythm of Engineering and ensuring leaders are prepared, priorities stay aligned, and critical meetings and follow-ups happen seamlessly.

You will partner with senior engineering leaders and act as a trusted coordinator for employees, customers, candidates, and external partners.

Qualifications

• 5+ years supporting senior Engineering leaders in a high-growth technology company.
• Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details.
• Outstanding written and verbal communication with executive-level judgment.
• Demonstrated ability to coordinate complex cross-functional initiatives with many stakeholders.
• Experience managing complex calendars, travel, executive communications, and recurring operating cadences.

Responsibilities

• Own complex calendar management for CTO and Head of Engineering, balancing shifting priorities.
• Ensure leaders are prepared for meetings by managing agendas, materials, context, logistics, and follow-ups.
• Support calendar planning with roadmap planning, leadership meetings, P0 reviews, and All Hands sessions.
• Coordinate the Engineering organization’s cadence with weekly leadership meetings, Show & Tells, All Hands, and planning forums.
• Provide high-touch support for executive candidates and ensure smooth onboarding for new hires.
• Coordinate executive meetings with customers and external partners.
• Manage executive inboxes and prioritize communications with timely follow-ups.
• Arrange domestic and international travel, including last-minute changes.
• Identify process improvements to make the Engineering leadership more efficient.

Skills

Executive support

Calendar management

Travel coordination

Communication

Cross-functional collaboration

Tools

G Suite

Slack

confluence

Job description

Baseten seeks an experienced Executive Assistant to support our CTO and Head of Engineering. This role goes beyond calendar management, owning the day-to-day operating rhythm of Engineering and ensuring leaders are prepared, priorities stay aligned, and critical meetings and follow-ups happen seamlessly.

You will partner with senior engineering leaders and act as a trusted coordinator for employees, customers, candidates, and external partners.