Executive Assistant to COOs — Onsite Pittsburgh

Pittsburgh Robotics Network; Pittsburgh (Allegheny County); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive pay

Company equity

401(k) matching

Parental leave

Health insurance

Mental health support

Professional development

Family planning

Flexible PTO

Job summary

Gecko Robotics is seeking an experienced Executive Assistant to support the Chief Operating Officer and Chief Technology Officer in our Pittsburgh office. This onsite role partners with two executives, managing calendars, travel, and logistics while enabling high-impact work and strategic initiatives.

The ideal candidate will organize complex schedules, anticipate needs, and coordinate with internal teams and external stakeholders.

Qualifications

• 5+ years supporting VP-/C-suite-level leaders in fast-paced orgs.
• Trusted partner to senior executives with strong judgment.
• Experience managing calendars, travel, meetings, and competing priorities.

Responsibilities

• Own calendars for COO and CTO with high-priority prioritization.
• Coordinate domestic and international travel and logistics.
• Prepare materials and follow-ups for leadership meetings and planning sessions.
• Support cross-functional initiatives and project tracking.
• Build context around executive priorities and resolve conflicts.
• Provide in-person support for meetings and events, including travel when needed.

Skills

Calendar management

Travel planning

Executive support

Stakeholder management

Project coordination

Written & verbal comms

Onsite presence

Education

Bachelor’s degree or equivalent

Tools

G Suite

Slack

Job description

Gecko Robotics is seeking an experienced Executive Assistant to support the Chief Operating Officer and Chief Technology Officer in our Pittsburgh office. This onsite role partners with two executives, managing calendars, travel, and logistics while enabling high-impact work and strategic initiatives.

The ideal candidate will organize complex schedules, anticipate needs, and coordinate with internal teams and external stakeholders.