Executive Assistant

Pittsburgh Robotics Network; Pittsburgh (Allegheny County); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive pay

Company equity

401(k) matching

Parental leave

Health insurance

Mental health support

Professional development

Family planning

Flexible PTO

Job summary

Gecko Robotics is seeking an experienced Executive Assistant to support the Chief Operating Officer and Chief Technology Officer in our Pittsburgh office. This onsite role partners with two executives, managing calendars, travel, and logistics while enabling high-impact work and strategic initiatives.

The ideal candidate will organize complex schedules, anticipate needs, and coordinate with internal teams and external stakeholders.

Qualifications

• 5+ years supporting VP-/C-suite-level leaders in fast-paced orgs.
• Trusted partner to senior executives with strong judgment.
• Experience managing calendars, travel, meetings, and competing priorities.

Responsibilities

• Own calendars for COO and CTO with high-priority prioritization.
• Coordinate domestic and international travel and logistics.
• Prepare materials and follow-ups for leadership meetings and planning sessions.
• Support cross-functional initiatives and project tracking.
• Build context around executive priorities and resolve conflicts.
• Provide in-person support for meetings and events, including travel when needed.

Skills

Calendar management

Travel planning

Executive support

Stakeholder management

Project coordination

Written & verbal comms

Onsite presence

Education

Bachelor’s degree or equivalent

Tools

G Suite

Slack

Job description

What We Do

Gecko Robotics is helping the world’s most important organizations ensure the availability, reliability, and sustainability of critical infrastructure. Gecko's complete and connected solutions combine wall-climbing robots, industry-leading sensors, and an AI-powered data platform to provide customers with a unique window into the current and future health of their physical assets. This enables real-time decision making to increase the efficiency and safety of operations, promote mission readiness, and protect the environment and civilization from the effects of infrastructure failure.

Role at a Glance

We’re looking for an experienced Executive Assistant to support Gecko’s Chief Operating Officer and Chief Technology Officer. This onsite Pittsburgh role is an opportunity to partner closely with two executives leading critical areas of a fast-growing robotics and technology company. You’ll create leverage for both leaders by managing complex calendars and travel, anticipating needs, protecting time for the highest-priority work, and ensuring decisions and commitments turn into action. You’ll also partner on key organizational priorities, providing project management, prioritization, and communication support to help both executives operate as effectively as possible. The strongest candidates combine exceptional organization with sound judgment, curiosity, and the ability to quickly build context. You proactively identify blockers, find ways to increase efficiency, and build strong relationships across the company and with external stakeholders. You are also a natural connector who brings the right people together and helps create alignment across teams. Experience supporting leaders in engineering, product, research, academia, or other technical environments is especially valuable.

What You Will Do

• Own complex calendar management for the COO and CTO, using strong judgment to prioritize competing demands and protect time for the highest-impact work.
• Coordinate domestic and international travel, expenses, meetings, and logistics with a high degree of accuracy and anticipation.
• Build context around executive priorities so you can proactively identify conflicts, prepare materials, surface decisions, and drive follow-through.
• Support leadership meetings, planning sessions, offsites, action tracking, and cross-functional initiatives.
• Oversee select projects from conception through completion, ensuring the right context reaches relevant stakeholders and commitments stay on track.
• Prepare the COO and CTO for important internal and external meetings, including agendas, briefing materials, and follow-up actions.
• Act as a connector across the organization, proactively bringing the right people together, strengthening relationships, and creating opportunities for alignment and collaboration.
• Help manage key external relationships with customers, partners, candidates, advisors, academics, and other stakeholders as needed.
• Partner with other Executive Assistants to coordinate priorities and optimize schedules and operating rhythms across the leadership team.
• Identify opportunities to improve and standardize executive-office processes as Gecko scales.
• Provide in-person support for important internal and external meetings and events, and occasionally manage event logistics end to end.
• Handle sensitive and confidential information with excellent judgment and discretion. Work flexibly when business needs require early mornings or evenings and travel up to 20% of the time.

Required Skills (If Applicable)

• 5+ years of executive support experience, including experience supporting VP-, C-suite-, founder-, or similarly senior leaders in a fast-paced organization.
• Demonstrated ability to operate as a trusted partner to senior executives.
• Exceptional judgment and discretion, particularly when handling confidential information and sensitive executive matters.
• Proven ability to anticipate needs, prioritize independently, and make sound decisions without constant direction.
• Experience managing complex calendars, travel, executive meetings, and competing priorities in a fast-moving environment.
• Strong written and verbal communication skills, with the professionalism and executive presence to work effectively with senior internal and external stakeholders.
• Highly organized and detail-oriented, with strong project management and follow-through skills.
• Resourceful, proactive, and comfortable operating through ambiguity and changing priorities.
• A natural connector who builds trust across teams, brings people together, and helps create a strong sense of community around the leaders and teams you support.
• Ability and willingness to work onsite in Gecko’s Pittsburgh office.

Preferred Skills (If Applicable)

• Experience supporting executives or senior leaders in engineering, robotics, hardware, software, product, research, or another highly technical environment.
• Experience supporting leaders in academic, research, engineering, or other highly technical environments.
• Experience in a startup, scale-up, or other high-growth organization.
• Experience supporting more than one senior executive at the same time.
• Bachelor’s degree or equivalent combination of education and relevant professional experience.

Who We Are

At Gecko, our people are our greatest investment.

• competitive compensation packages
• company equity
• 401(k) matching
• gender-neutral parental leave
• full medical, dental, and vision insurance
• mental health
• ongoing professional development
• family planning assistance
• flexible paid time off

Gecko values collaboration, innovation, and partnership, and we believe we do our best work when we're together in person. We’re an office-first culture but understand that sometimes you may need to work from home. Many people are in the office five days a week, others need a bit more flexibility. Ultimately, we care about the outcomes we achieve – and creating a culture of autonomy and trust that enables that impact.

Gecko is committed to creating a culture of inclusion and belonging, and we are proud to be an equal opportunity employer. We believe it is our collective responsibility to uphold these values and encourage candidates from all backgrounds to join us in our mission to protect today’s infrastructure and give form to tomorrow’s.

All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, veteran status, age, or any other protected characteristic per federal, state, or local law.

If you are passionate about what you do and want to use your talents to support our critical mission, we’d love to hear from you.