Executive Assistant to COO - Strategic Ops & Relationships

Thomasville Restoration; Arbutus (MD); Presencial; USD 50.000 - 65.000; Jornada completa

Descripción de la vacante

Thomasville Restoration is seeking an Executive Assistant to support the Chief Operating Officer, ensuring leadership, key relationships, and company initiatives remain organized and moving forward.

You will manage the COO’s calendar, coordinate meetings and travel, prepare materials, track action items, and protect confidential information while coordinating with TPAs, vendors, and partners to keep initiatives on track.

Formación

• 3+ years of experience in executive support, administration, operations, project coordination, or a similar role.
• College degree preferred.
• Exceptional organizational and time-management skills.
• Strong interpersonal and relationship-building skills.
• Professional, polished, and confident communicator.
• Highly proficient in Microsoft Office and comfortable learning new technology and business systems.

Responsabilidades

• Provide direct administrative and operational support to the Chief Operating Officer.
• Manage and coordinate the COO’s calendar, appointments, meetings, priorities, transportation, and travel arrangements.
• Prepare for meetings by organizing materials, information, and follow-up items.
• Participate in key conversations and ensure action items, deliverables, and deadlines are followed through.
• Anticipate the needs of the COO and proactively identify opportunities to provide support.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Serve as a trusted gatekeeper and liaison on behalf of the COO when appropriate.
• Build and maintain strong relationships with key internal and external stakeholders.
• Coordinate communication, follow-up, and ongoing relationship needs with external partners.
• Ensure commitments and open items with TPAs and key stakeholders are tracked and addressed.
• Help strengthen relationships through consistent communication, responsiveness, and follow-through.
• Identify concerns, opportunities, or relationship issues that should be elevated to the COO.
• Support the execution of company-wide initiatives and strategic priorities.
• Coordinate cross-departmental projects by establishing timelines, monitoring progress, and following up on deliverables.
• Help keep projects moving and hold teams accountable to agreed-upon deadlines.
• Monitor progress, identify obstacles, and help drive projects to completion.
• Research information, coordinate resources, and drive projects through completion.
• Follow through on commitments without requiring constant direction.
• Jump in wherever needed to solve problems and keep the organization moving.

Conocimientos

Executive support

Administration

Operations

Project coordination

Relationship management

Calendar management

Time management

Professional communicator

Discretion

Self-motivated

Educación

College degree

Herramientas

Microsoft Office

Descripción del empleo

Thomasville Restoration is seeking an Executive Assistant to support the Chief Operating Officer, ensuring leadership, key relationships, and company initiatives remain organized and moving forward.

You will manage the COO’s calendar, coordinate meetings and travel, prepare materials, track action items, and protect confidential information while coordinating with TPAs, vendors, and partners to keep initiatives on track.