Executive Assistant to CFO & COO — On-Site Growth Role

Tom Wood Nissan; Indianapolis (IN); Vor Ort; USD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Health, dental and vision insurance

Retirement plan with company match

Vacation, PTO and holiday pay

Direct exposure to leadership and core

Zusammenfassung

Tom Wood Group in Indianapolis, IN is seeking an exceptionally organized Executive Assistant to support our Chief Financial Officer and Chief Operating Officer. You’ll manage calendars, communications, travel, and prepare board materials, acting as the operational backbone for two executives.

This high-trust role requires discretion, strong written and verbal communication, and the ability to juggle competing priorities while maintaining a calm, proactive approach.

Qualifikationen

• Extensive executive support experience, preferably for C-suite leaders.
• Outstanding organizational and time-management skills.
• Excellent written and verbal communication with attention to detail.
• Ability to handle confidential information with discretion.
• Proactive, problem-solving mindset.

Aufgaben

• Manage calendars and protect focus time for two executives.
• Coordinate meetings with agendas and materials.
• Screen and prioritize emails and calls; respond as needed.
• Plan and book travel arrangements.
• Prepare and format board materials and reports.
• Support board meetings and offsite logistics.
• Process expense reports and invoices; assist CFO with admin tasks.
• Support COO with project tracking and cross-team coordination.
• Track deadlines and action items; follow up as needed.
• Maintain confidentiality and professional liaison with stakeholders.
• Take on special projects and event coordination.

Kenntnisse

Calendar management

Executive support

Travel planning

Email screening

Communication skills

Discretion & judgment

Cross-functional coordination

Microsoft Office

Copilot/AI fluency

Ausbildung

Bachelor's degree preferred

Tools

Microsoft Office

Copilot

Claude

Jobbeschreibung

Tom Wood Group in Indianapolis, IN is seeking an exceptionally organized Executive Assistant to support our Chief Financial Officer and Chief Operating Officer. You’ll manage calendars, communications, travel, and prepare board materials, acting as the operational backbone for two executives.

This high-trust role requires discretion, strong written and verbal communication, and the ability to juggle competing priorities while maintaining a calm, proactive approach.