Strategic Executive Assistant to the COO

Thomasville Homes Llc; Baltimore (MD); On-site; USD 50,000 - 65,000; Full time

Job summary

Thomasville Restoration is seeking an Executive Assistant to support the Chief Operating Officer, helping keep leadership organized and initiatives moving forward. You will manage the COO’s calendar, prepare for meetings, and coordinate with vendors, TPAs, and other stakeholders to ensure deadlines are met.

The ideal candidate brings 3+ years in executive support, excellent organizational skills, and a professional communication style, with proficiency in Microsoft Office and a proactive mindset

Qualifications

• 3+ years of executive support, administration, operations, or a similar role.
• College degree preferred.
• Exceptional organizational and time-management skills.
• Strong interpersonal and relationship-building skills.
• Professional, polished, and confident communicator.
• Highly proficient in Microsoft Office and comfortable learning new technology and business systems.
• Strong project management and follow-through skills.
• Comfortable managing multiple priorities and competing deadlines.

Responsibilities

• Provide direct administrative and operational support to the Chief Operating Officer.
• Manage and coordinate the COO’s calendar, appointments, meetings, priorities, transportation, and travel arrangements.
• Prepare for meetings by organizing materials, information, and follow-up items.
• Participate in key conversations and ensure action items, deliverables, and deadlines are followed through.
• Anticipate the needs of the COO and proactively identify opportunities to provide support.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Serve as a trusted gatekeeper and liaison on behalf of the COO when appropriate.
• Build and maintain strong relationships with key internal and external stakeholders.
• Coordinate communication, follow-up, and ongoing relationship needs with external partners.
• Support the execution of company-wide initiatives and strategic priorities.
• Coordinate cross-departmental projects by establishing timelines, monitoring progress, and following up on deliverables.
• Help keep projects moving and hold teams accountable to deadlines.
• Monitor progress, identify obstacles, and drive projects to completion.

Skills

Executive support

Organizational skills

Time management

Interpersonal skills

Discretion

Proactive

Relationship building

Communication

Attention to detail

Ownership

Education

College degree

Tools

Microsoft Office

Tech-savvy

Job description

Thomasville Restoration is seeking an Executive Assistant to support the Chief Operating Officer, helping keep leadership organized and initiatives moving forward. You will manage the COO’s calendar, prepare for meetings, and coordinate with vendors, TPAs, and other stakeholders to ensure deadlines are met.

The ideal candidate brings 3+ years in executive support, excellent organizational skills, and a professional communication style, with proficiency in Microsoft Office and a proactive mindset