Executive Assistant to COO, Provider Operations - Onsite Minnetonka, MN

UnitedHealthcare; Minnetonka (MN); Hybrid; USD 97,424,000 - 171,924,000; Full time

Benefits offered by this job

Comprehensive benefits

Equity stock purchase

401k contribution

Incentive programs

Job summary

UnitedHealthcare is seeking an Executive Assistant to support the COO, Provider Operations, in a fast-paced environment in Minnetonka, MN with a hybrid schedule (four days onsite, one day offsite).

The role focuses on calendar management, travel, meeting logistics, and confidential coordination with senior leadership and enterprise teams. Strong MS Office and executive presence are essential.

Qualifications

• 5+ years of executive administrative support to senior leaders (VPs+) in large orgs.
• Experience coordinating complex calendars and travel for leadership.
• Advanced proficiency in Outlook, Excel, PowerPoint, Word, Teams.
• Ability to manage confidential information with discretion.
• Strong executive presence and professional communication.
• Excellent organizational skills with multiple priorities.
• Willing to work onsite in Minnetonka, four days/week.
• Willingness to travel ~10% of time.

Responsibilities

• Provide comprehensive executive support to the COO Provider Operations.
• Manage calendars, meetings, travel, and expenses.
• Coordinate with enterprise teams and other EAs.
• Prepare materials for meetings and board interactions.
• Ensure meetings run smoothly (in person, hybrid, virtual).
• Gatekeeper for COO’s office and triage requests.
• Attend meetings, take notes, track decisions and actions.

Skills

Calendar management

Executive support

MS Office

Discretion

Executive presence

Travel coordination

Communication

Prioritization

Tools

SharePoint

Copilot

Job description

Improve the lives of others while Caring. Connecting. Growing together.

Job Description - Executive Assistant to COO, Provider Operations - Onsite Minnetonka, MN (2388880)

Executive Assistant to COO, Provider Operations - Onsite Minnetonka, MN - 2388880

At UnitedHealthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together.

UnitedHealthcare (UHC) is seeking a highly capable Executive Assistant to support the COO Provider Operations and team in a fast paced, highly visible enterprise environment. This role is critical to the effectiveness of the team, requiring exceptional judgment, discretion, confidentiality, and the ability to anticipate needs in a dynamic enterprise setting.

The Executive Assistant serves as a trusted partner to the COO Provider Operations, enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across enterprise teams. The ideal candidate brings strong executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization.

This role is based in the Minnetonka, MN office with flexibility to work a hybrid schedule, which is defined as four days onsite, and one day offsite per week.

Primary Responsibilities:

• Provide primary executive support to the Operations & Experience COO Provider Operations and team, including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational support
• Proactively anticipate needs and remove obstacles by leveraging a deep understanding of the COO’s priorities and context to independently triage requests and accelerate effective decision-making
• Serve as a key partner to the O&E executive leadership team, coordinating closely with other executive assistants across the enterprise
• Perform BSL duties for Provider Operations team
• Ensure the COO, Provider Operations is prepared for meetings by anticipating needs, assembling decision-ready materials, and capturing key decisions and follow-ups to drive timely completion
• Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures
• Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements
• Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings
• Act as a gatekeeper and liaison for the COO’s office, triaging requests, exercising sound judgment, and independently determining appropriate action
• Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion leveraging AI tools and resources such as Microsoft Copilot
• Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools
• Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities
• Ensure flawless execution of executive travel, expense management, and logistics, enabling a seamless experience for the COO
• Manage executive approvals and workflows (e.g., travel, expenses, agreements, procurement tools) with speed, accuracy, and discretion
• Coordinate with facilities, IT, and enterprise partners to support office needs, onboarding, and operational requirements as needed
• Support leadership meetings, offsites, and special projects requiring administrative coordination and follow-through
• Greet and support visiting executives, enterprise leaders, and external partners with professionalism and confidence

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of experience providing executive level administrative support to senior leaders (VPs and above) within a large, complex organization (Fortune 500 preferred)
• Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiatives
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration tools
• Demonstrated experience anticipating executive needs, managing ambiguity, and exercising sound judgment independently
• Proven experience handling highly confidential information with discretion, tact, and professionalism
• Solid executive presence and emotional intelligence with the ability to represent the office and interact confidently, professionally, and effectively with senior executives, internal partners, and external stakeholders
• Exceptional organizational skills with experience managing multiple, competing priorities simultaneously
• Resides within reasonable commuting distance to Minnetonka, MN office; willing and able to work onsite in Minnetonka office four (4) days per week.
• Willing and able to travel 10% +/- depending on business need

Preferred Qualifications:

• Experience supporting C-suite or enterprise growth, strategy, or commercial leaders
• Experience coordinating office moves including hardware and software requisitions, asset management, travel arrangements, new hire onboarding and other office management responsibilities
• SharePoint experience and comfort managing executive level content repositories
• Experience leveraging AI tools (e.g., Copilot) to enhance productivity and executive support effectiveness

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34.00 to $60.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

Benefits

• a comprehensive benefits package
• incentive and recognition programs
• equity stock purchase
• 401k contribution (all benefits are subject to eligibility requirements)
• No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

UnitedHealth Group is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need special assistance or accommodation for any part of the application process, please call 1-866-566-8715 to be connected to Recruitment Services. Recruitment Services hours of operation are 7 a.m. to 7 p.m. CT, Monday through Friday.

UnitedHealth Group is a registered service mark of UnitedHealth Group, Inc. The UnitedHealth Group name with the dimensional logo, as well as the dimensional logo alone, are both service marks for the UnitedHealth Group, Inc.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.