Executive Assistant to COO | Office & Ops Partner

Ultimate Staffing; Minneapolis (MN); In loco; USD 60.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, and vision insurance

Paid time off and holidays

401(k) with company match

Professional development opportunities

Collaborative culture

Descrizione del lavoro

Ultimate Staffing in Minnetonka, MN seeks an Executive Assistant / Office Administrator to support executive leadership and ensure smooth day-to-day operations. You will work closely with the COO and collaborate with sales, finance, legal, operations, HR, and vendors.

Schedule is 8am-5pm, Monday-Friday. This is a contract-to-hire role with long-term/permanent potential. Ideal candidates have 2+ years of relevant experience and a drive for growth.

Competenze

• 2+ years of Administrative Assistant, Executive Assistant, or Office Administration experience supporting managers or executives.
• Experience coordinating calendars, meetings, and travel arrangements.
• Strong written and verbal communication skills with attention to detail.

Mansioni

• Provide executive and leadership support for scheduling, agendas, and materials.
• Prepare presentations, reports, and correspondence; take notes and track actions.
• Coordinate onboarding for new employees and support office administration.
• Manage calls, mail, files, supplies, vendors, and facilities.
• Facilitate internal meetings, events, travel, and expense reporting.
• Support multiple departments with data management and document retention.

Conoscenze

Executive support

Calendar management

Scheduling

Communication

Onboarding coordination

Office administration

Data management

Descrizione del lavoro

Ultimate Staffing in Minnetonka, MN seeks an Executive Assistant / Office Administrator to support executive leadership and ensure smooth day-to-day operations. You will work closely with the COO and collaborate with sales, finance, legal, operations, HR, and vendors.

Schedule is 8am-5pm, Monday-Friday. This is a contract-to-hire role with long-term/permanent potential. Ideal candidates have 2+ years of relevant experience and a drive for growth.