Executive Assistant to COO/CFO — 6-Month On-Site (Nashville)

FirstBank; Nashville (TN); Vor Ort; USD 39.000 - 58.000; Vollzeit

Zusammenfassung

FirstBank in Nashville seeks an experienced Executive Assistant for a short-term assignment lasting approximately 5-6 months (November 2026 - April 2027). This on-site role requires daily attendance at our downtown Nashville corporate office from 8:00am to 5:00pm, with occasional evenings for business events.

You will partner with the COO/CFO and executive team, providing thoughtful and dependable support across communications, board coordination, travel, calendars, and confidential information

Qualifikationen

• Bachelor’s degree preferred but not required.
• 3–5 years’ prior experience in mid-to senior-level administration or related field.
• Proficient Microsoft Office skills (Word, PowerPoint, and Excel).

Aufgaben

• Executive Communication: Draft executive announcements and internal communications.
• Board Support: Coordinate quarterly in-person board meetings, room setup, catering, and logistics.
• Investor Relations Support: Track conference participation, registrations, travel, and meeting materials.
• Quarterly Reporting Support: Schedule investor/analyst calls and prepare board materials.
• Calendar & Liaison Support: Manage executive calendars and serve as a liaison for direct reports.
• Travel Coordination: Arrange travel, accommodations, and itineraries.
• Meeting Preparation: Prepare reports, presentations, and materials; organize records.
• Welcoming Visitors: Greet executive visitors warmly and assist.
• Event & Meeting Support: Reserve space, set up rooms, and handle AV needs.
• Facilities Support: Assist with facilities management and vendor coordination.
• Expense Management: Prepare executive expense reports and documentation.
• Onboarding Support: Welcome and onboard new department associates.
• Team & Community Engagement: Support department events and team-building activities.
• Professional Standards: Model reliability, confidentiality, and compliance with policies.

Kenntnisse

Communication skills

Self-directed

Organizational skills

Problem solving

Discretion & confidentiality

Interpersonal skills

Ausbildung

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Jobbeschreibung

FirstBank in Nashville seeks an experienced Executive Assistant for a short-term assignment lasting approximately 5-6 months (November 2026 - April 2027). This on-site role requires daily attendance at our downtown Nashville corporate office from 8:00am to 5:00pm, with occasional evenings for business events.

You will partner with the COO/CFO and executive team, providing thoughtful and dependable support across communications, board coordination, travel, calendars, and confidential information