Strategic Executive Assistant to the COO

Bankwithchoice; Golden Valley (MN); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Bankwithchoice is seeking an Executive Administrative Assistant to provide high‑level support to the Chief Operating Officer and other senior executives. This role manages calendars, meetings, travel, expenses, communications, and cross‑functional coordination with discretion and professionalism.

The ideal candidate will have 6–10 years of executive support experience in a financial institution or similarly complex environment and strong MS Office/SharePoint skills to prepare polished executive

Qualifications

• Bachelor’s degree in business administration or related field, or equivalent experience.
• Minimum 6 to 10 years of executive administrative experience, preferably supporting senior leaders in a financial institution or similarly complex environment.
• Advanced ability to manage confidential information, competing priorities, and sensitive executive-level communications.
• Strong judgment, initiative, and ability to coordinate cross-functional work with limited direction.
• Intermediate to advanced Microsoft Word, Excel, SharePoint, Outlook, and PowerPoint skills.
• Demonstrated ability to create polished executive materials, coordinate complex meetings, and support organizational priorities.

Responsibilities

• Provide high-level administrative and operational support primarily to the Chief Operating Officer, with secondary support to additional executive leaders or executive priorities as appropriate.
• Serve as a liaison between the Chief Operating Officer, executive leadership, internal teams, external stakeholders, and key business partners to support alignment and execution of priorities.
• Independently coordinate leadership meetings, off-sites, engagement events, travel, vendor needs, facilities coordination, and related logistics.
• Track deliverables, action items, deadlines, and follow-up activities connected to Chief Operating Officer priorities, strategic initiatives, and cross-functional projects.
• Prepare, review, and refine executive-ready materials, including presentations, reports, agendas, communications, minutes, and decision support documents.

Skills

Executive support

Cross‑functional coordination

Discretion & confidential information

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Excel

SharePoint

Outlook

PowerPoint

Job description

Bankwithchoice is seeking an Executive Administrative Assistant to provide high‑level support to the Chief Operating Officer and other senior executives. This role manages calendars, meetings, travel, expenses, communications, and cross‑functional coordination with discretion and professionalism.

The ideal candidate will have 6–10 years of executive support experience in a financial institution or similarly complex environment and strong MS Office/SharePoint skills to prepare polished executive