Executive Assistant to the COO | Strategic Ops & Calendar

National Fish and Wildlife Foundation; Washington; On-site; USD 88,000 - 880,000; Full time

Job summary

The National Fish and Wildlife Foundation is seeking an Executive Assistant to the Chief Operating Officer in Washington, DC. This role provides high-level administrative, operational, and project support, requiring discretion, initiative, and attention to detail in a fast-paced environment.

Key duties include managing complex calendars, coordinating travel, preparing briefing materials, and supporting board and committee activities while serving as a liaison with internal staff, consultants,

Qualifications

• Five to seven years of progressively responsible executive support experience, preferably supporting C-suite executives.
• Bachelor’s degree preferred or equivalent experience.
• Experience managing complex calendars, travel arrangements, and executive-level communications.
• Experience coordinating projects and working across multiple departments.

Responsibilities

• Provide administrative support to the COO, CPAO and CAO.
• Manage the COO's calendar, including scheduling meetings, appointments, and events.
• Coordinate travel arrangements and related logistics for the COO.
• Screen and respond to communications on behalf of the COO as appropriate.
• Prepare and process expense reports and other administrative documentation.
• Coordinate electronic signature requests and document approvals.
• Develop briefing materials, agendas, and background information for meetings.

Skills

Organizational skills

Communication skills

Confidentiality

Analytical skills

Prioritization

Interpersonal skills

Initiative

Accountability

Education

Bachelor's degree or equivalent experience

Equivalent combination of education and relevant experience

Tools

Microsoft Office 365

Job description

The National Fish and Wildlife Foundation is seeking an Executive Assistant to the Chief Operating Officer in Washington, DC. This role provides high-level administrative, operational, and project support, requiring discretion, initiative, and attention to detail in a fast-paced environment.

Key duties include managing complex calendars, coordinating travel, preparing briefing materials, and supporting board and committee activities while serving as a liaison with internal staff, consultants,