Executive Assistant to COO, AI-Driven Strategic Partner

Jobtailor; Washington (District of Columbia); On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor in Washington, DC, seeks an experienced executive assistant to provide high-level support to the COO and possibly another senior executive. The role acts as a professional ambassador, manages schedules, coordinates projects, drafts communications, and uses AI-enabled tools to streamline workflows while safeguarding confidential information.

Candidates should have 3+ years of admin support, strong MS Office skills, and flexibility for occasional evenings or weekends.

Qualifications

• Three or more years of executive or administrative support experience.
• Proficient in MS Office; willing to adopt AI tools.
• Strong organizational skills; ability to work independently and manage priorities.
• Flexibility to support occasional evening or weekend needs.
• Bachelor’s degree or higher preferred.
• Experience in professional services, legal, consulting, or corporate environments preferred.
• Experience with AI-enabled productivity tools preferred.

Responsibilities

• Provide executive-level administrative, organizational, and strategic support to the COO, and a possible second senior executive.
• Ambassador for executives; build relationships with leadership, attorneys, professionals, vendors, and stakeholders.
• Manage and optimize executive schedules, priorities, and commitments.
• Coordinate and execute projects; prepare materials, presentations, briefing documents, reports, and communications.
• Draft, edit, and proofread executive correspondence and presentations.
• Anticipate needs and resolve issues with good judgment and discretion.
• Track priorities, action items, and deliverables for timely execution.
• Partner with Operations leadership to support firm-wide initiatives.
• Leverage AI and emerging technologies to streamline workflows and improve efficiency.
• Handle highly confidential information and support special projects.

Skills

Initiative

Flexibility

Judgment

Discretion

Relationship Building

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Microsoft OneNote

Job description

Jobtailor in Washington, DC, seeks an experienced executive assistant to provide high-level support to the COO and possibly another senior executive. The role acts as a professional ambassador, manages schedules, coordinates projects, drafts communications, and uses AI-enabled tools to streamline workflows while safeguarding confidential information.

Candidates should have 3+ years of admin support, strong MS Office skills, and flexibility for occasional evenings or weekends.