Executive Assistant to Communications & Enterprise Execs

Success Academy Charter Schools; New York (NY); Hybrid; USD 66,000 - 68,000; Full time

Benefits offered by this job

Health benefits and wellness

PTO & paid holidays

Cellphone stipend

Commuter benefits

PSLF eligibility

Job summary

Success Academy Charter Schools is seeking a highly organized Executive Assistant to support the Communications and Enterprise Services Executives in a fast-paced, growing NYC environment. You will manage calendars, plan meetings, handle travel, prepare expense reports in Coupa, draft communications, and maintain databases with discretion.

The role combines high-level administrative support with stakeholder coordination, requiring excellent communication and a proactive, adaptable mindset.

Qualifications

• Undergraduate degree in a relevant discipline is highly desirable.
• Demonstrated enthusiasm for advancing within administrative support roles, particularly in marketing.
• Ability to handle highly confidential information with discretion.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and competing priorities.
• Adaptability, resourcefulness, and a solutions-oriented mindset.
• Strong interpersonal and collaborative leadership across diverse teams.
• Fluency with Apple hardware ecosystems and Google Workspace proficiency.

Responsibilities

• Calendar management: schedule meetings, conferences, and travel arrangements.
• Meeting coordination: prepare agendas and distribute materials.
• Expense management: prepare and process expense reports in Coupa.
• Communication: draft correspondence, reports, and presentations for internal and external stakeholders.
• Data entry and management: maintain accurate databases and tracking systems.

Skills

Executive support

Communication

Organization

Multitasking

Interpersonal

Discretion

Adaptability

Education

Undergraduate degree in Business Administration

Undergraduate degree in Legal Studies

Undergraduate degree in Data Operations

Tools

Google Workspace

Coupa

MacOS/iOS

Job description

Success Academy Charter Schools is seeking a highly organized Executive Assistant to support the Communications and Enterprise Services Executives in a fast-paced, growing NYC environment. You will manage calendars, plan meetings, handle travel, prepare expense reports in Coupa, draft communications, and maintain databases with discretion.

The role combines high-level administrative support with stakeholder coordination, requiring excellent communication and a proactive, adaptable mindset.