Executive Assistant to Co-Founder

C-SUITE ASSISTANTS; Austin (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading healthcare advisory firm in Austin is seeking an Executive Assistant to support a high-profile Co-Founder. This role involves managing a complex calendar, coordinating travel, and handling confidential information, requiring at least 8 years of experience in a high-touch support role.

Qualifications

• Minimum 8+ years of experience supporting a high-net-worth individual.
• Experience in a high-touch support role with a focus on personalization.

Responsibilities

• Manage a complex calendar and coordinate travel arrangements.
• Handle confidential information and draft high-level correspondence.
• Anticipate needs and proactively problem-solve for the Co-Founder.

Skills

Organizational Skills

Communication

Discretion

Problem Solving

Tools

Microsoft Office Suite

Google Workspace

Job description

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Direct message the job poster from C-SUITE ASSISTANTS

Director of Recruitment at C-Suite Assistants

Executive Assistant to High Profile Co-Founder, Healthcare Advisory Firm, Austin, Texas

A leading healthcare advisory firm, headquartered in Austin, Texas and recognized nationally for its innovation and impact, is seeking an Executive Assistant to support the firm’s dynamic Co-Founder. This is an exciting opportunity for someone who wants to be a true “right hand” to a very busy dynamic executive managing day to day operations in a fast-paced “high touch.” environment. At least 8 years of experience supporting a busy HNW principal is required. This is a 5 day a week role at her well- appointed home office. Some travel to Dallas for meetings may be required as needed.

About The Role:

• Provide seamless day-to-day support to the Co-Founder, managing a complex and fluid calendar with ever-shifting priorities
• Coordinate and handle domestic and international travel arrangements with detailed itineraries
• Prioritize emails and craft responses on her behalf
• Liaise with internal stakeholders, clients, partners, and high-profile contacts with professionalism and discretion
• Handle confidential information, sensitive documents, and personal matters with the highest level of integrity
• Draft, edit, and manage high-level correspondence, reports, presentations, and briefing materials
• Attend meetings as needed; take notes and follow-up on action items
• Anticipate needs and proactively problem-solve to eliminate friction from the Co-Founder’s schedule
• Assist with project management and serve as the point of contact for select strategic initiatives
• Be on-call outside of standard hours for time-sensitive or urgent matters
• Base Salary Plus Bonus, Comprehensive Health Coverage

About You:

• Minimum 8+ years of experience supporting a high-net-worth individual, C-suite executive, or high-profile principal in a fast-paced environment
• Prior experience in a “high-touch” support role—you understand the importance of nuance, personalization, and excellence in every interaction
• Superior organizational skills with an uncanny ability to juggle multiple high-priority tasks and meet deadlines
• Exceptional verbal and written communication skills; polished, and precise
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace,
• Discreet, trustworthy, and capable of handling confidential information with integrity
• Willing to travel to Dallas on occasion for meetings
• Resourceful, proactive, and solution-oriented with a “no task too small” attitude

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Project Management, and General Business

• Industries

  Business Consulting and Services, Technology, Information and Media, and IT Services and IT Consulting

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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