Executive Administrator- Austin TX

Vaco by Highspring; Austin (TX); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco by Highspring is seeking an Executive Assistant in Austin, TX, to support senior marketing executives in a fast-paced environment. The ideal candidate will have 5-10 years of experience in executive support, managing complex calendars, travel, and expense reports. This full-time position offers a competitive salary and benefits.

Qualifications

• 5-10 years of experience as an Executive Assistant.
• Ability to manage complex calendars and travel arrangements.
• Experience with expense reports and client interactions.

Responsibilities

• Deliver high-level administrative support to the Executive Vice President.
• Organize intricate domestic travel arrangements.
• Prepare and reconcile monthly expense reports.

Skills

Oral communication

Written communication

Planning

Coordination

Analytical skills

Job description

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $95,000.00/yr

Direct message the job poster from Vaco by Highspring

Vaco is currently assisting a client in their search for an Executive Assistant in their Austin TX office! This Executive Assistant will support the VP of Marketing and the SR VP of Marketing in a fast-paced environment. This person must have 5-10 years of EA experience as well as experience, planning travel, managing calendars, and managing expense reports. This is a direct hire position that is fully onsite and hiring immediately. This position pays up to $95k per year depending on experience.

Key Responsibilities:

• Deliver high-level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day-to-day operations.
• Organize intricate domestic travel arrangements, creating efficient, cost-effective itineraries while adapting to last-minute changes as needed.

• Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies.
• Track and maintain records of key client and prospect interactions-calls, meetings, and follow-ups-capturing outcomes and next steps in Excel or Creatio CRM.
• Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management.
• Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team.
• Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsorships.
• Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client-facing events by coordinating with internal stakeholders and external vendors.

Knowledge, Skills & Abilities:

• Skill in oral and written communications
• Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures
• Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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