Executive Assistant to Co-CEO — Vienna (On-site)

Bybit; Oklahoma City (OK); On-site; USD 56,000 - 79,000; Full time

Job summary

Bybit in Vienna (on site) is seeking an Executive Assistant to support our Senior Executive Assistant and directly assist the Co-CEO. You will manage daily logistics, prepare meetings, and coordinate cross-department communication to keep leadership agile in a fast-paced corporate environment.

You will handle travel, create and format materials for board and leadership meetings, process expense reports, and maintain confidential records.

Qualifications

• University degree in law, business administration, or a related field preferred.
• At least 3 years of professional experience as executive assistant, project manager or similar role.
• A keen interest in project management or business operations, ideally with a curiosity for the financial/crypto industry.
• Excellent organizational skills, attention to detail, and a high degree of discretion when handling confidential information.
• Ability to thrive in a dynamic, fast‑paced international environment while maintaining a structured and analytical approach to tasks.
• A highly proactive mindset with a strong sense of personal responsibility and an eagerness to learn.
• Proficiency in the Microsoft Office Suite and modern workplace collaboration tools.
• Excellent communication skills; fluency in both German and English is required.

Responsibilities

• Support the Senior Executive Assistant with daily administrative, operational, and logistical tasks.
• Assist the Co-CEO with meeting management and follow-ups, and coordinating complex travel arrangements and events.
• Help prepare, format, and organize materials, presentations, and documentation for board and leadership meetings.
• Process expense reports and assist with basic internal recordkeeping and documentation.
• Collaborate with internal stakeholders to gather required information and data on behalf of the executive team.
• Assist in tracking project timelines and ensuring follow-ups on action items from executive meetings.
• Act as a reliable point of contact, ensuring effective and professional communication across the team.

Skills

Executive assistant experience

Communication skills

German & English fluency

Education

University degree or higher

Tools

Microsoft Office

Job description

Bybit in Vienna (on site) is seeking an Executive Assistant to support our Senior Executive Assistant and directly assist the Co-CEO. You will manage daily logistics, prepare meetings, and coordinate cross-department communication to keep leadership agile in a fast-paced corporate environment.

You will handle travel, create and format materials for board and leadership meetings, process expense reports, and maintain confidential records.