Executive Assistant

Orveon Global; New York (NY); Hybrid; USD 98,000 - 131,000; Full time

Job summary

Orveon Global is looking for an Executive Assistant to support key leaders, ensuring smooth daily operations and communication within the organization. In this role, you'll manage complex calendars, arrange travel, and assist with various administrative duties while contributing to a collaborative and innovative workplace.

Benefits

Hybrid First Model

Work From Anywhere

Complimentary Products

Professional Development

Community Engagement

Comprehensive medical, dental, vision benefits

Generous PTO and holidays

401(k) matching

Qualifications

• Prior experience supporting Senior Executives within a corporate environment.
• Able to maintain a high level of professionalism, integrity, and discretion.

Responsibilities

• Arrange domestic and international travel for leadership members.
• Manage calendar, scheduling, and meetings across multiple time zones.
• Organize and submit expense reports, review invoices, and manage office tasks.

Skills

Organizational skills

Communication

Problem-solving

Tools

Outlook

MS Teams

Zoom

Excel

PowerPoint

Job description

Orveon is a new kind of beauty company launched in December 2021 when we acquired our three iconic brands - bareMinerals, BUXOM, and Laura Mercier. Operating in 40+ countries, we're a truly global business. Our headquarters are in New York, with additional locations in major cities worldwide.

We love our brands and are embarking on a powerful shift: To change how the world thinks about beauty. We are a collective of premium and prestige beauty brands committed to stark honesty, co-creation, and making a sustainable cultural impact.

People here are passionate, entrepreneurial and most of all, bold. This is an inspirational group of talented, silo-busting, confident and humble people, working together to build something better. We are looking for the best talent to join us on that journey. We believe we can accomplish more when we #Face Forward Together!

Job Summary

Assists and coordinates Chief People Officer, Chief Supply Chain Officer, and General Counsel in daily administrative needs and special projects. Maintains communication and strong working relationships with other Executives within the Orveon organization.

Primary Duties & Responsibilities

• Arrange all domestic and international travel including flights, hotels, restaurants, itineraries, car service, and visas as needed. This includes weekly domestic travel to NYC for designated leadership members.
• Manage calendar including scheduling daily meetings and video calls involving multiple time zones.
• Organize and submit expense reports and maintain records.
• Work closely with the finance team to review all invoices & POs pending leadership approval and approve on their behalf as needed.
• Assist with prioritizing requests as they arise
• Assist with creating documents, spreadsheets, and presentations as needed
• Coordinate events including off site events, leadership meetings, and office events.
• Coordinate with building management to enter guest into the building as needed
• Ship FedEx Packages domestically and internationally
• Periodically supports office related tasks such as visitor registration, kitchen supply ordering and maintenance, mail sorting, package room organization, and communication with the building engineer and security.
• Requires teamwork and collaboration with the other Executive Assistants to coordinate C-Suite schedules
• Other duties as assigned
  
  

Qualifications & Competencies

• Prior experience supporting Senior Executives within a corporate environment.
• Expert level Outlook, MS Teams, Zoom, Excel, and PowerPoint
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail.
• Able to maintain a high level of professionalism, integrity and discretion in handling confidential information
• Enthusiasm and a positive attitude
• Problem-solving skills.
  
  

What Orveon Offers You

You are a creator of Orveon’s success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We’re a human sized company so your work will have a big impact on the organization. We invest in the well-being of our Orveoners – both personally and professionally and provide tailored benefits to support all of you, such as:

• “Hybrid First” Model 3 days per week in office, balancing virtual and face-to-face interactions.
• “Work From Anywhere” –Freedom to work three (3) weeks annually from the location of your choice.
• Complimentary Products –Free and discounted products on new releases and fan-favorites.
• Professional Development –Exposure to senior leadership, learning and development programs, and career advancement opportunities.
• Community Engagement –Volunteer opportunities in the communities in which we live and work.
• Health & Wellbeing Perks –Comprehensive medical, dental, vision, and lifestyle benefits.
• Time-Off –Generous PTO, 14 company-paid holidays, parental leave, and flexible Summer Fridays.
• 401(k) –Retirement plan through a 401(k) with 100% match on the first 4% contribution.
  
  

Other things to know!

• Pay Transparency- One of our values is Stark Honesty and the following represents a good faith estimate of the compensation range for this position.
  
  

At Orveon Global, we carefully consider a wide range of non-discriminatory factors when deter-mining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications.

The pay range for this position is $98,000 $130,500. Supplemented with all the amazing benefits above for full-time employees!

• Opportunities and Accommodations- Orveon is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. Find out more on our careers page.
  
  

BE AWARE OF FRAUD!Please be aware of potentially fraudulent job postings or suspicious recruiter activity by persons that are posing as Orveon Global Recruiters/HR. Please confirm that the person you are working with has an @orveonglobal.com email address. Additionally, Orveon Global does NOT request financial information or payments from candidates at any point during the hiring process. If you suspect fraudulent activity, please visit the Orveon Global Careers Site athttps://www.orveonglobal.com/careerto verify the posting and apply though our secure online portal.