Executive Assistant to CMO - Medical & Scientific Affairs (Hybrid)

Olympus Corporation; Westborough (MA); Hybrid; USD 45,000 - 61,000; Full time

Benefits offered by this job

Competitive pay and bonus

401(k) with company match

Employee Assistance Program

Paid time off and holidays

Job summary

Olympus America, Inc. is seeking a high-level administrative professional to support the Chief Medical Officer in Massachusetts and Hybrid work settings.

You will manage calendar coordination, travel arrangements, and expense processing while preparing presentations and handling confidential correspondence. This role requires prior executive support experience, strong communication skills, and a keen eye for detail.

Qualifications

• Supports the Chief Medical Officer (CMO) in activities and coordination of meetings.
• Arranges travel for the CMO and visitors, coordinating with service providers and travel department.
• Prepares travel itineraries and processes expenses for reimbursement.
• Assists in creating management presentations with charts, graphs, and slides.
• Maintains correspondence files and handles confidential information.

Responsibilities

• Supports the CMO in various activities and coordination of meetings.
• Makes travel arrangements for CMO and visitors as appropriate which involves working directly with service provider and at times with Corporate Travel Department to arrange transportation and lodging.
• Prepares and distributes travel itineraries. Processes expenses for reimbursement. Organizes and schedules onsite or offsite meetings.
• Assists in creation of management presentations by using computer programs to create charts graphs and slides as needed.
• Composes business correspondence. Maintains correspondence files.
• Works on special projects and performs other duties as directed.

Skills

Executive support

Communication skills

Confidentiality

Meeting coordination

Travel arrangements

Education

High School Diploma

Associate or Bachelor's preferred

Tools

Office 365

MS Office Suite

SharePoint

Teams

SAP

Concur

Job description

Olympus America, Inc. is seeking a high-level administrative professional to support the Chief Medical Officer in Massachusetts and Hybrid work settings.

You will manage calendar coordination, travel arrangements, and expense processing while preparing presentations and handling confidential correspondence. This role requires prior executive support experience, strong communication skills, and a keen eye for detail.