Executive Assistant to CMO, Medical & Scientific Affairs (Hybrid)

Olympus Corporation; Massachusetts; Hybrid; USD 45,000 - 61,000; Full time

Benefits offered by this job

Competitive base salary

Annual bonus

401(k) with company match

Medical, dental, vision coverage

Paid time off and holidays

Parental leave and adoption assistance

On-site amenities

Job summary

Olympus Corporation in Massachusetts and Pennsylvania is seeking an experienced Administrative Assistant to the Chief Medical Officer (MSA). You will handle travel, scheduling, and confidential correspondence, supporting high-level executives and coordinating meetings and presentations.

The role requires strong communication, discretion, and the ability to manage multiple stakeholders across a global organization.

Qualifications

• High School Diploma required; Associate or bachelor’s degree preferred.
• Minimum 8 years administrative support experience; at least 4 years supporting C-Suite executives.
• Strong written and verbal communication; tact and diplomacy; virtual and live meeting etiquette.
• High level of confidentiality and integrity.
• Managing stakeholders inside and outside Medical and Scientific Affairs.

Responsibilities

• Supports the Chief Medical Officer (CMO) in activities and coordination of meetings.
• Makes travel arrangements for the CMO and visitors, coordinating with travel services.
• Prepares and distributes travel itineraries; processes expenses for reimbursement.
• Organizes onsite or offsite meetings and support materials for presentations.
• Assists in creation of management presentations using charts, graphs, and slides.
• Maintains and files business correspondence and related records.

Skills

Executive support

Written communication

Verbal communication

Confidentiality

Stakeholder management

Meeting etiquette

Travel coordination

Organizational skills

Project coordination

Global schedule availability

Education

High School Diploma

Associate or bachelor’s degree (preferred)

Tools

Office 365

MS Office Suite

Outlook

PowerPoint

Excel

SharePoint

Teams

SAP

Concur

Job description

Olympus Corporation in Massachusetts and Pennsylvania is seeking an experienced Administrative Assistant to the Chief Medical Officer (MSA). You will handle travel, scheduling, and confidential correspondence, supporting high-level executives and coordinating meetings and presentations.

The role requires strong communication, discretion, and the ability to manage multiple stakeholders across a global organization.