Executive Assistant to City Manager

City of Springfield (MO); Springfield (MO); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

457 plan

Prorated leave benefits

Holidays

Floating holidays

Vacation leave

Sick leave

Job summary

City of Springfield (MO) seeks a City Manager's Office Assistant to support the Executive Administrator, handling confidential tasks in a fast-paced environment. The role emphasizes discretion, professionalism, and the ability to manage schedules, correspondence, records, and office coordination for the City Manager’s Office and senior leadership.

Requires at least two years of office experience or two years of related college, with strong organizational and communication skills and the ability

Qualifications

• Requires at least two years of experience in general office work.
• Two years of related college or vocational education from an accredited college/university.
• Preferred: experience with an emphasis on contact with the public.

Responsibilities

• Provide confidential administrative support to the City Manager’s Office and Senior leadership.
• Coordinate daily activities, schedules, and priorities of senior leaders.
• Handle sensitive matters involving citizens, employees, and leadership with discretion.
• Exercise sound judgment in managing confidential information and records.
• Provide exceptional customer service to individuals seeking information through the City Manager’s Office.
• Perform administrative duties including correspondence, document preparation, scheduling, and records management.
• Support office management and efficient operation of the City Manager’s Office.
• Coordinate with internal departments, employees, citizens and stakeholders as needed.
• Maintain professionalism and discretion with confidential records.

Skills

Discretion

Organizational skills

Written and verbal communication

Multitasking

Relationship building

Education

Two years of college or vocational education

Job description

City of Springfield (MO) seeks a City Manager's Office Assistant to support the Executive Administrator, handling confidential tasks in a fast-paced environment. The role emphasizes discretion, professionalism, and the ability to manage schedules, correspondence, records, and office coordination for the City Manager’s Office and senior leadership.

Requires at least two years of office experience or two years of related college, with strong organizational and communication skills and the ability