Strategic Executive Assistant to City Manager

City-of-Lawrence; Lawrence (KS); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health & wellness benefits

Paid time off

Job summary

The City of Lawrence in Kansas seeks an experienced Executive Administrative Specialist to provide advanced administrative, operational, and financial support to the City Manager's Office. This role works with executive leadership on high-priority initiatives, manages complex schedules, travel, and events, and assists with budgets, purchasing, invoices, payroll, and confidential records.

The position coordinates with City departments, elected officials, outside agencies, and community partners,

Qualifications

• Five years of progressively responsible administrative experience, including executive support.
• Two years of post-high school education in business administration, public administration, office management, accounting, or related field.
• Must possess or be able to obtain a valid driver’s license.
• Equivalent to a high school diploma with 3–5 years of supervisor experience preferred.
• Must pass background check, post-offer physical, and drug screening.

Responsibilities

• Provides advanced administrative support to the City Manager and executive staff.
• Coordinates executive schedules, meetings, travel, events, projects, and deadlines.
• Supports legislative priorities, City Commission activities, special projects, and agreements.
• Coordinates departmental budgets, purchasing, invoices, payroll, and other financial activities.
• Prepares correspondence, reports, presentations, research, and executive materials.
• Liaises with elected officials, City departments, outside agencies, community partners, and the public.
• Handles confidential information and helps improve administrative processes.

Skills

Advanced administrative support

Schedule management

Budgeting and purchasing

Travel coordination

Project coordination

Education

Post-high school education in business administration or related field

Job description

The City of Lawrence in Kansas seeks an experienced Executive Administrative Specialist to provide advanced administrative, operational, and financial support to the City Manager's Office. This role works with executive leadership on high-priority initiatives, manages complex schedules, travel, and events, and assists with budgets, purchasing, invoices, payroll, and confidential records.

The position coordinates with City departments, elected officials, outside agencies, and community partners,