EXECUTIVE ASSISTANT TO THE CITY MANAGER

City-of-Lawrence; Lawrence (KS); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health & wellness benefits

Paid time off

Job summary

The City of Lawrence in Kansas seeks an experienced Executive Administrative Specialist to provide advanced administrative, operational, and financial support to the City Manager's Office. This role works with executive leadership on high-priority initiatives, manages complex schedules, travel, and events, and assists with budgets, purchasing, invoices, payroll, and confidential records.

The position coordinates with City departments, elected officials, outside agencies, and community partners,

Qualifications

• Five years of progressively responsible administrative experience, including executive support.
• Two years of post-high school education in business administration, public administration, office management, accounting, or related field.
• Must possess or be able to obtain a valid driver’s license.
• Equivalent to a high school diploma with 3–5 years of supervisor experience preferred.
• Must pass background check, post-offer physical, and drug screening.

Responsibilities

• Provides advanced administrative support to the City Manager and executive staff.
• Coordinates executive schedules, meetings, travel, events, projects, and deadlines.
• Supports legislative priorities, City Commission activities, special projects, and agreements.
• Coordinates departmental budgets, purchasing, invoices, payroll, and other financial activities.
• Prepares correspondence, reports, presentations, research, and executive materials.
• Liaises with elected officials, City departments, outside agencies, community partners, and the public.
• Handles confidential information and helps improve administrative processes.

Skills

Advanced administrative support

Schedule management

Budgeting and purchasing

Travel coordination

Project coordination

Education

Post-high school education in business administration or related field

Job description

Posted Friday, August 28, 2026 at 6:00 AM

The City of Lawrence is seeking an experienced and highly organized Executive Administrative Specialist to provide advanced administrative, operational, and financial support to the City Manager's Office. This position works closely with executive leadership on high-priority initiatives and requires strong judgment, discretion, attention to detail, and the ability to independently manage competing priorities.

Summary

The Executive Administrative Specialist plays a key role in City Manager’s Office projects and operations, including property acquisition projects, legislative priorities and testimony, monitoring key legislation, City Commission agenda materials, and coordination with the City Attorney’s Office.

The position supports financial and administrative operations, including budgets, purchasing, invoices, payroll and timekeeping, process improvements, and confidential records, while coordinating with City departments, elected officials, outside agencies, and community partners.

The position also provides direct support to the City Manager and executive staff by managing complex schedules and priorities; coordinating meetings, travel, and events; preparing correspondence, reports, and presentations; conducting research; and tracking projects and deadlines.

Responsibilities

• Provides advanced administrative support to the City Manager and executive staff.
• Coordinates executive schedules, meetings, travel, events, projects, and deadlines.
• Supports legislative priorities, City Commission activities, special projects, and agreements.
• Coordinates departmental budget, purchasing, invoices, payroll, and other financial activities.
• Prepares correspondence, reports, presentations, research, and executive materials.
• Serves as a liaison with elected officials, City departments, outside agencies, community partners, and the public.
• Handles confidential information and helps improve administrative processes and workflows.

Qualifications

Five (5) years of progressively responsible administrative experience, including experience supporting executive-level leadership, managing complex schedules, coordinating executive operations, and performing financial administration, budgeting, purchasing, travel coordination, or project coordination. Experience in municipal or governmental operations is preferred.

Two (2) years of post-high school education in business administration, public administration, office management, accounting, or a related field.

Must possess or be able to obtain an appropriate, valid driver's license.

Equivalent to a high school diploma with three to five years of supervisor experience is preferred.

The successful candidate must pass a background check, post-offer physical, and drug screening.

• Health/Dental/Vision/Life Insurance: Various dependents on coverage levels available; FREE Well Care Clinic through LMH; other wellness benefits/perks
• Paid Time Off: 12 Vacation days, 12 Sick days accrued per year; 2 days Personal Leave, 10 Paid Holidays, Caregiver Leave