Strategic Administrative Lead – City Manager Office

City of Mesa; Mesa (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

City of Mesa seeks a Senior Administrative Support Assistant to perform high-level, confidential administrative work for a Deputy City Manager. Responsibilities include greeting, scheduling for multiple executives, and coordinating public meetings.

The role involves assisting with City Council agendas, travel arrangements, and maintaining vendor and payment documents. Strong teamwork, accuracy, and proficiency with word processing are required.

Qualifications

• Minimum qualifications include a combination of training, education, and experience equivalent to high school graduate.
• Extensive (5+ years) experience in progressively responsible administrative support, including office management.
• Proficiency with word processing and other computer software (databases, spreadsheets, desktop publishing).
• Demonstrated proficiency in transcribing dictation from tape; IAAP certification is an acceptable substitute.

Responsibilities

• Greet and direct individuals; answer/respond to calls and emails; gather information and route inquiries to staff.
• Schedule appointments and meetings for the Deputy City Manager, Governmental Relations Manager, and Assistant to the City Manager.
• Attend Deputy City Manager staff meetings and assist with agendas and materials for City Council meetings and committee meetings.
• Coordinate City Council Chambers scheduling and communicate with public on City policies and procedures.
• Support City Manager’s Office staff and provide back-up to Mayor/City Council Assistants; assist with project accounting and travel arrangements.
• Prepare citywide legislative database accounts; work with Government Relations Manager to assign bills to departments and compile comments.
• Maintain confidentiality and exemplify teamwork; comply with City values and perform related duties as required.

Skills

Administrative support

Office management

Word processing

Dictation transcription

Education

High school diploma or GED

Job description

City of Mesa seeks a Senior Administrative Support Assistant to perform high-level, confidential administrative work for a Deputy City Manager. Responsibilities include greeting, scheduling for multiple executives, and coordinating public meetings.

The role involves assisting with City Council agendas, travel arrangements, and maintaining vendor and payment documents. Strong teamwork, accuracy, and proficiency with word processing are required.