CIO Executive Assistant — Hybrid Leadership Support

Washington Department of Natural Resources; Tumwater (WA); Hybrid; USD 75,000 - 95,000; Full time

Job summary

Washington State Department of Health is seeking an Executive Assistant to the Chief Information Officer to manage the CIO’s calendar, travel, correspondence, and high-priority projects in a hybrid Tumwater setting. The role partners with the CIO, Deputy CIO, and Technology Operations leadership to streamline administrative processes and support division priorities.

You will oversee executive communications, coordinate leadership meetings, and lead administrative operations, including

Qualifications

• Experience providing senior-level administrative or executive support, including managing complex calendars, coordinating meetings, tracking assignments and deadlines, preparing materials, and supporting multiple competing priorities.
• Experience coordinating complex schedules, meetings, events, or projects involving multiple participants, priorities, and deadlines.
• Experience preparing, reviewing, editing, and formatting professional correspondence, reports, meeting materials, or other business documents for accuracy, clarity, and appropriate content.
• Experience handling confidential or sensitive information using sound judgment and discretion.
• Experience coordinating or leading the work of others, such as assigning or prioritizing work, providing guidance, mentoring or training staff, monitoring completion of assignments, or improving team processes.
• Experience evaluating administrative processes and implementing or recommending improvements to workflows, procedures, or business practices.
• Proficiency using Microsoft 365 including Outlook, Word, Excel, and PowerPoint to manage email and calendars, prepare documents and presentations, organize information, and collaborate with others.

Responsibilities

• Manage executive operations for the CIO, including a complex calendar, meetings, travel, correspondence, priorities, preparatory materials, and follow-up activities.
• Coordinate leadership priorities and assignments by tracking commitments, establishing timelines, maintaining planning tools, and ensuring work is completed accurately and on time.
• Lead administrative operations for Technology Operations by assigning and coordinating work, reviewing work products, mentoring administrative staff, documenting procedures, and supporting cross-training.
• Coordinate executive and leadership meetings by developing agendas, scheduling presenters, preparing materials, documenting decisions and assignments, and managing follow-up.
• Manage executive correspondence and administrative decisions using delegated authority to review, edit, format, route, and approve administrative matters, including purchases up to $5,000.
• Coordinate personnel administration for Technology Operations, including recruitment and hiring activities, position actions, staffing records, organizational charts, separations, and offboarding.
• Improve administrative processes by evaluating current practices, identifying opportunities for greater consistency and efficiency, and coordinating procedures and best practices across administrative teams.
• Lead administrative coordination for special projects and events, including major IT initiatives, all-staff meetings, leadership meetings, supervisor roundtables, recognition activities, and other high-visibility division priorities.

Skills

Senior-level administrative support

Calendar management

Microsoft 365

Communication

Discretion

Tools

SharePoint

Visio

OneDrive

Microsoft Teams

Job description

Washington State Department of Health is seeking an Executive Assistant to the Chief Information Officer to manage the CIO’s calendar, travel, correspondence, and high-priority projects in a hybrid Tumwater setting. The role partners with the CIO, Deputy CIO, and Technology Operations leadership to streamline administrative processes and support division priorities.

You will oversee executive communications, coordinate leadership meetings, and lead administrative operations, including