Executive Assistant to CIO – Healthcare Leadership, Onsite

Edward Elmhurst Health; Elmhurst, Northern (IL, KY); Hybrid; USD 60,000 - 91,000; Full time

Benefits offered by this job

Incentive pay

Tuition reimbursement

Free parking

Health Savings Account options

Paid time off & holidays

Wellness program

Job summary

Edward Elmhurst Health's Elmhurst Hospital is seeking an Executive Administrative Assistant II to support the CIO in a fast-paced environment. This full-time role is primarily onsite with periodic WFH flexibility, coordinating calendars, travel, and executive communications.

The candidate should have 5+ years of senior-level admin support, a Bachelor's degree preferred, and strong Microsoft 365 proficiency to succeed in a highly confidential, collaborative IT leadership setting.

Qualifications

• Bachelor's degree preferred, or equivalent combination of education and relevant executive administrative experience.
• Five or more years of progressively responsible administrative or executive support experience preferred.
• Experience supporting a senior executive in a complex organization.

Responsibilities

• Manage a complex and dynamic executive calendar, proactively coordinating meetings, resolving scheduling conflicts, and adjusting priorities as needs change.
• Coordinate meetings involving senior executives, IT leaders, clinical and operational leaders, Board and governance activities, external partners, and other stakeholders.
• Coordinate executive travel, itineraries, meeting logistics, expenses, and related administrative activities.
• Prepare and organize meeting materials, agendas, presentations, correspondence, and other executive documents.
• Capture meeting notes and action items when requested and support timely administrative follow up.

Skills

Calendar management

Executive support

Communication

Interpersonal skills

Time management

Discretion

Problem solving

Microsoft 365

AI productivity tools

Attention to detail

Proactive

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Job description

Edward Elmhurst Health's Elmhurst Hospital is seeking an Executive Administrative Assistant II to support the CIO in a fast-paced environment. This full-time role is primarily onsite with periodic WFH flexibility, coordinating calendars, travel, and executive communications.

The candidate should have 5+ years of senior-level admin support, a Bachelor's degree preferred, and strong Microsoft 365 proficiency to succeed in a highly confidential, collaborative IT leadership setting.