Executive Assistant to CIO | Global Tech & Transformation

International Flavors and Fragrances; Natco (NJ); Hybrid; USD 62,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

401k

Vacation

Holidays

Parental leave 16 weeks

Annual bonus

Job summary

IFF is seeking an executive assistant to support the CIO in Union Beach, New Jersey, in a hybrid role. You will help senior leaders perform at their best by staying highly organized and proactive in a fast-paced environment.

Responsibilities include managing calendars, coordinating domestic and international travel, preparing agendas and briefing materials, tracking actions, and handling confidential information with discretion while collaborating across cultures and functions.

Qualifications

• Five or more years supporting C-suite executives in global, matrixed organizations.
• Bachelor's degree or equivalent experience.
• Excellent organizational skills with multiple priorities in a fast-paced environment.
• Strong written and verbal communication with the ability to interact at all levels.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive matters.
• Proactive, independent thinker who solves problems.
• Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word, Teams).

Responsibilities

• Manage a complex executive calendar, prioritizing meetings and resolving conflicts.
• Coordinate domestic and international travel arrangements and documentation.
• Prepare meeting agendas, briefing materials, and leadership reports.
• Track actions and decisions from leadership meetings and initiatives.
• Coordinate executive communications, updates, newsletters, and announcements.
• Build relationships with internal and external stakeholders as CIO office contact.
• Process expense reports and complete administrative tasks on schedule.
• Support special projects and leadership events as needed.
• Handle highly confidential information with discretion and professional judgment.

Skills

Executive support

C-suite experience

Communication skills

Confidentiality

Multitasking

English fluency

MS Office

Education

Bachelor's degree

Tools

SAP

Concur

Workday

Job description

IFF is seeking an executive assistant to support the CIO in Union Beach, New Jersey, in a hybrid role. You will help senior leaders perform at their best by staying highly organized and proactive in a fast-paced environment.

Responsibilities include managing calendars, coordinating domestic and international travel, preparing agendas and briefing materials, tracking actions, and handling confidential information with discretion while collaborating across cultures and functions.