CIO Executive Assistant | Hybrid, Global Support

Iff Health; Union, Northern (NJ, KY); Hybrid; USD 62,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

16 weeks parental leave

Annual bonus

Job summary

IFF in Union Beach, NJ, is seeking an Executive Assistant to support the CIO and senior leadership. This hybrid role involves managing the CIO’s calendar, coordinating complex travel, and preparing briefing materials for leadership meetings.

The ideal candidate has 5+ years of experience supporting C-suite executives, a bachelor’s degree, and superb organizational and communication skills. Proficiency in MS Office is essential, with SAP/Concur/Workday a plus.

Qualifications

• 5+ years of experience supporting C-suite executives or senior leadership in a global organization.
• Bachelor’s degree or equivalent.
• Advanced proficiency in Microsoft Office Suite and ability to manage multiple priorities.

Responsibilities

• Manage a complex executive calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, including itineraries and documentation.
• Prepare meeting agendas, briefing materials, and reports for leadership meetings.
• Capture, track, and follow up on key actions from leadership meetings and initiatives.
• Coordinate executive communications, town halls, updates, and announcements.
• Handle highly confidential information with discretion and professionalism.

Skills

Executive calendar management

Travel coordination

Stakeholder management

Strong communication

Education

Bachelor's degree

Tools

Microsoft Office

SAP

Concur

Workday

Job description

IFF in Union Beach, NJ, is seeking an Executive Assistant to support the CIO and senior leadership. This hybrid role involves managing the CIO’s calendar, coordinating complex travel, and preparing briefing materials for leadership meetings.

The ideal candidate has 5+ years of experience supporting C-suite executives, a bachelor’s degree, and superb organizational and communication skills. Proficiency in MS Office is essential, with SAP/Concur/Workday a plus.