CIO Executive Assistant — Global, Hybrid

International Flavors and Fragrances; Union Beach (NJ); Hybrid; USD 62,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

Vacation and holidays

16 weeks paid parental leave

Annual bonus plan

Job summary

International Flavors and Fragrances in Union Beach, NJ, is seeking a highly organized executive assistant to support the CIO in a hybrid role. You will manage the CIO’s calendar, coordinate travel, prepare briefings, and handle confidential information with discretion.

This role requires 5+ years supporting C-suite in a global organization, outstanding communication, and MS Office proficiency. You will partner with stakeholders, drive leadership initiatives, and protect sensitive data while

Qualifications

• 5+ years of experience supporting C-suite executives in a global, matrixed organization.
• Bachelor's degree or equivalent combination of education and relevant experience.
• Exceptional organizational skills with the ability to manage multiple competing priorities in a fast-paced environment.
• Strong written and verbal communication skills with the confidence to interact effectively at all levels of the organization.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and manage sensitive matters professionally.
• Proven ability to work independently, anticipate needs, and proactively solve problems.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Fluency in English and ability to collaborate across cultures, geographies, and functions.

Responsibilities

• Manage a complex executive calendar, proactively prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements including itineraries and documentation.
• Prepare meeting agendas, presentations, briefing materials, and reports for leadership meetings.
• Capture, track, and follow up on actions and decisions from leadership meetings.
• Coordinate executive communications, including town halls, leadership updates, newsletters, and announcements.
• Build relationships with internal and external stakeholders as the primary CIO office contact.
• Process expense reports and support administrative activities.
• Support special projects, leadership events, and organizational initiatives.
• Handle confidential information with discretion and sound judgment.

Skills

Executive support

C-suite experience

Organization

Communication

Discretion/confidentiality

Independent problem solving

MS Office proficiency

English fluency

Education

Bachelor's degree

Tools

SAP

Concur

Workday

Job description

International Flavors and Fragrances in Union Beach, NJ, is seeking a highly organized executive assistant to support the CIO in a hybrid role. You will manage the CIO’s calendar, coordinate travel, prepare briefings, and handle confidential information with discretion.

This role requires 5+ years supporting C-suite in a global organization, outstanding communication, and MS Office proficiency. You will partner with stakeholders, drive leadership initiatives, and protect sensitive data while