Executive Assistant to Chief Financial Officer

Spot On Talent; Fort Worth (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Spot On Talent is seeking a high-trust Executive Assistant to support the CFO of a global company in Fort Worth, TX. You will own the CFO’s calendar, coordinate board and investor meetings, and manage travel with precision.

You’ll be the gatekeeper, prepare presentations, and handle confidential matters with discretion, while collaborating across finance and executive teams.

Qualifications

• Several years of executive support experience for a C-level leader.
• Experience in finance or fast-paced environments.
• Strong Excel & PowerPoint; familiarity with AI-powered tools is a plus.
• Ability to handle confidential matters with discretion.
• Excellent calendar, travel management, and clear communication.

Responsibilities

• Own the CFO's calendar and protect their time as a top priority.
• Coordinate board meetings, audit committee sessions, and investor touchpoints; manage logistics and materials.
• Act as gatekeeper for what reaches the CFO; handle routing and prioritization.
• Manage travel end-to-end, including last-minute reroutes.
• Prepare and polish presentations, agendas, and reports; ensure accuracy.
• Handle expenses and administrative tasks to keep the office running smoothly.
• Liaise across the finance team, executives, and external partners; often speak on the CFO's behalf.
• Attend meetings, capture notes, and follow through on action items.
• Manage professional and personal calendar needs with discretion and care.

Skills

Executive support

Calendar management

Discretion

Communication

Problem solving

Emotional intelligence

AI tools

Education

Bachelor's degree

Tools

Microsoft Copilot

Excel

PowerPoint

Job description

Be the person the CFO can't run the day without!

This is a high-trust, high-visibility role supporting the CFO of a global, multibillion-dollar company headquartered right here in Fort Worth, Texas. You'll sit at the center of the finance organization, with a front-row view of how a business at real scale actually runs. If you're the kind of person who finds genuine satisfaction in bringing order to a busy executive's world — and quiet pride in being the reason nothing slips — keep reading.

What you'll be doing

• Owning a complex, ever-shifting calendar and protecting the CFO's time like it's the most valuable resource in the building (because it is)
• Coordinating board meetings, audit committee sessions, and investor touchpoints — from scheduling and logistics to pulling materials together so everyone walks in prepared
• Serving as the trusted gatekeeper and first point of contact, deciding what reaches the CFO and what you can handle yourself
• Managing travel end to end, including the inevitable last-minute reroutes, so the only thing the CFO thinks about is the meeting on the other side
• Preparing and polishing presentations, agendas, and reports — clean, accurate, and ready to share
• Handling expenses, approvals, and the steady stream of administrative details that keep the office running smoothly
• Acting as a liaison across the finance team, fellow executives, and external partners, often speaking on the CFO’s behalf
• Attending key meetings, capturing notes, and ensuring follow-through on action items so nothing falls through the cracks
• Managing both professional and personal calendar needs with the same level of care, attention, and discretion

You'll thrive here if:

• You anticipate rather than react, and you'd rather solve a problem before anyone knows it existed
• Calm is your default setting, even when three things land at once
• You communicate cleanly and warmly with everyone from the front desk to the boardroom
• You’re genuinely organized — not "color-coded folders" organized, but the kind that holds up under pressure
• You’ve supported a senior executive before and know the rhythm of the role
• Your emotional intelligence is high — you read the room quickly, adapt your approach, and build trust with people at every level
• You’re curious about AI and new technology — not intimidated by it — and you lean into tools that make you sharper and faster
• You collaborate well with other EAs and thrive in an environment where the whole team wins together

What we're looking for

• Several years of executive support experience, ideally backing a C-level leader
• Comfort operating in a finance, professional services, or similarly fast-paced environment
• Fluency with calendar, travel, and document tools, and the judgment to know which task deserves your attention first
• A track record of handling confidential matters with complete discretion
• Strong proficiency in Excel and PowerPoint; familiarity with Microsoft Copilot or similar AI-powered tools is a plus
• Comfort managing communication and scheduling across global time zones with ease and professionalism
• A Bachelor’s degree is required