Executive Assistant to Chief Executive Officer

Jewish Institute for National Security of America (JINSA); Washington (District of Columbia); On-site; USD 70,000 - 95,000; Full time

Job summary

JINSA in Washington, DC invites an experienced Executive Assistant to support the CEO’s daily and strategic priorities, coordinating meetings, travel, and communications with senior government, diplomatic, and academic figures.

You will manage board communications, prepare agendas and presentations, assist in fundraising documentation, and ensure smooth office operations, vendor relations, and calendar management.

Qualifications

• Detail-oriented and highly organized with strong time-management skills.
• Proficient in Excel, Word, and Outlook.
• Experience with CRM software such as Blackbaud or Salesforce.
• Ability to exercise absolute discretion in handling confidential matters.

Responsibilities

• Schedule meetings and travel for the CEO with senior figures.
• Coordinate Board meetings and prepare agendas and materials.
• Support event planning and office operations.
• Manage vendor relationships and office supplies.
• Maintain fundraising database and track staff leave.
• Produce emails to JINSA’s contacts and manage subscriptions.

Skills

Time management

Detail orientation

Written and verbal communication

Independent work

Positive disposition

Education

Bachelor's degree preferred

Tools

Excel

Word

Outlook

Blackbaud

Salesforce

Job description

JINSA is looking for an Executive Assistant to the CEO, who will assist the CEO’s various efforts, and act as an administrator in the office. The Executive Assistant’s responsibilities include:

• Scheduling meetings, conferences and Zooms involving the CEO with senior government, diplomatic, and academic figures.
• Helping to manage the CEO’s travel.
• Interacting with JINSA’s Board of Directors and scheduling their meetings/conferences/Zooms.
• Facilitating Board of Director meetings by planning agendas, developing and distributing presentations and reports.
• Assisting in event planning and operations as needed.
• Documenting and inputting Executive activities in fundraising database.
• Coordinating Executive activities with other staff members’ workflow.
• Ordering office supplies and act as main contact for vendors.
• Manage office equipment and scheduling service appointments
• Tracking staff sick/vacation leave.
• Managing office’s digital subscriptions.
• Producing emails to JINSA’s extensive contact list.
• Handling confidential matters with absolute discretion.

Some domestic travel may be required.

Skills, Experience and Education:

Candidate must be:

• Detail-oriented, organized, possess strong time-management skills, work well alone and with others, easy-going, and have a positive disposition.
• Proficient in basic office software, such as Excel, Word, and Outlook.
• Experienced with CRM software such as Blackbaud, Salesforce, or analogues
• Able to exercise absolute discretion

The ideal candidate will have:

• 2-5+ years of experience as an executive assistant to C-suite-level management.
• Strong writing and verbal communication skills.

Compensation: JINSA offers a very competitive salary, commensurate with experience, and great benefits.

About JINSA:

• The Jewish Institute for National Security of America (JINSA) is dedicated to educating Congressional, military and civilian national security decision-makers on American defense and strategic interests, primarily in the Middle East, the cornerstone of which is a robust U.S.-Israeli security cooperation. JINSA believes that a strong American military and national security posture is the best guarantor of peace and the survival of our values and civilization.