Executive Assistant to Chief Executive Officer

TurnPoint Search Group; New York (NY); On-site; USD 150,000 - 300,000; Full time

Benefits offered by this job

Equity

Job summary

TurnPoint Search is partnering with a growing global tech company to hire a proactive and highly organized Executive Assistant to support the CEO. This critical role requires discretion, strong business acumen, and the ability to thrive in a fast-paced environment.

Responsibilities include managing an extremely active calendar across global time zones, arranging complex international travel, preparing high-level communications and materials, and coordinating board meeting logistics.

Qualifications

• 8+ years of executive assistant experience supporting a CEO or C-suite in a global organization.
• Strong organizational and time-management skills with a proactive mindset.
• Excellent written and verbal communication across diverse stakeholders.

Responsibilities

• Act as a strategic partner to the CEO, anticipating needs and ensuring smooth daily operations.
• Manage an extremely active calendar; prioritize and coordinate meetings across global time zones.
• Arrange complex international and domestic travel, including flights, accommodations, itineraries, and expense reporting.
• Serve as a liaison between the President and internal/external stakeholders, maintaining professional relationships as needed.
• Prepare and edit high-level communications, presentations, reports, and meeting materials.
• Support board meeting preparation, including scheduling, agenda setting, and document coordination.
• Handle confidential information with the utmost discretion and professionalism.
• Proactively identify opportunities to optimize the CEO’s time and workflow.
• Coordinate special projects and initiatives as needed, often involving cross-functional teams.
• Monitor key deadlines and ensure timely follow-up on action items.

Skills

Executive support

Calendar management

Travel coordination

Communication

Stakeholder management

Discretion

Project coordination

Cross-cultural experience

Job description

TurnPoint Search is partnering with a growing, global tech company to hire a proactive and highly organized Executive Assistant to support the CEO. This is a critical role that requires a high level of discretion, strong business acumen, and the ability to manage a fast-paced, ever-changing environment. The ideal candidate is resourceful, forward-thinking, and deeply committed to providing seamless, high-level support.

Responsibilities:

• Act as a strategic partner to the CEO, anticipating needs and ensuring smooth daily operations.
• Manage an extremely active and dynamic calendar; prioritize and coordinate meetings across global time zones.
• Arrange complex international and domestic travel, including flights, accommodations, itineraries, and expense reporting.
• Serve as a liaison between the President and internal/external stakeholders, maintaining professional relationships as needed.
• Prepare and edit high-level communications, presentations, reports, and meeting materials.
• Support board meeting preparation, including scheduling, agenda setting, and document coordination.
• Handle confidential information with the utmost discretion and professionalism.
• Proactively identify opportunities to optimize the CEO’s time and workflow.
• Coordinate special projects and initiatives as needed, often involving cross-functional teams.
• Monitor key deadlines and ensure timely follow-up on action items.

Requirements:

• 8+ years of Executive Assistant experience in a global organization, including experience supporting a CEO, required.
• Exceptional organizational, time management, and prioritization skills.
• Strong written and verbal communication.
• Ability to thrive in a high-pressure, fast-moving environment.
• Strong judgment, discretion, and a proactive, solutions-oriented mindset.
• Flexible and adaptable to shifting priorities and schedules.
• Global experience and sensitivity to working across cultures and time zones.

Position pays a base salary range of $150,000 - $300,000 per year, commensurate with experience and skill level. There is also the potential for equity.