Executive Assistant to Chief Executive Officer

Anonymous; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading organization is seeking an Executive Assistant in New York City to manage the CEO's calendar and executive communications. The ideal candidate will have strong organizational skills, the ability to multitask, and proficiency in Microsoft Office. Responsibilities include coordinating travel, responding to communications, and ensuring deadlines are met. This is an excellent opportunity for a detail-oriented professional seeking to support high-level executives in a dynamic environment.

Qualifications

• Proven experience as an executive assistant or relevant administrative support.
• Excellent written and verbal communication skills.
• Ability to effectively multi-task and work in a high-energy environment.
• Displays strong organizational and follow-up skills.
• Detail oriented and able to multitask.
• Possesses a high degree of professionalism.

Responsibilities

• Manage Exec's calendar and ensure timely communication.
• Coordinate executive communications and interact with clients.
• Ensure executive deadlines are met.
• Support local and international travel arrangements.
• Assist with preparing for interviews and meetings.

Skills

Communication skills

Organizational skills

Multi-tasking ability

Detail-oriented

Professionalism

Tools

Microsoft Office

Job description

• Manage Exec's calendar and outlook calendar- including personal appointments. Ensuring he is maintaining timeliness, and communicating any needs to reschedule to staff or third parties as necessary.
• Coordinate executive communications (taking calls, responding to emails and interacting with clients)
• Ensuring executive deadlines are addressed, reviewed, and met
• Acts in a confidential capacity to the CEO and leadership team
• Coordinating international and domestic travel, including booking flights, hotels, car service, etc.
• Supporting Exec and executive team with setting up interviews, both virtual and in person
• Ordering lunch for executive team
• Completing ad-hoc/personal errands for Exec
• Attend meetings and other related events, as needed
• Help maintain cleanliness in Exec's offices

Qualifications

• Proven experience as an executive assistant or relevant administrative support
• Excellent written and verbal communication skills
• Ability to effectively multi-task and work in a high-energy environment
• Displays strong organizational and follow-up skills
• Organizational skills a must
• Detail oriented and able to multitask
• Possesses a high degree of professionalism
• Proficiency with Microsoft Office (especially PowerPoint and Outlook)
• Prior experience assisting an executive not required, but preferred