Executive Assistant

California Creative Solutions Inc.; Poway (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

California Creative Solutions Inc. located in Poway, California, seeks an Administrative Assistant to support the CEO and Executive VP team. Responsibilities include managing the CEO’s calendar and coordinating logistics for meetings and events.

The ideal candidate will have 2-3 years of secretarial experience, advanced Microsoft Office skills, and excellent communication abilities. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• 2-3 years of prior secretarial and administrative experience.
• Advanced knowledge of departmental and organizational policies and procedures.
• Advanced knowledge of Microsoft Word, Excel, Outlook, Meeting Maker and PowerPoint.

Responsibilities

• Manage CEO’s calendar, meetings and conference calls.
• Arrange and coordinate all logistics for meetings, appointments, travel and events.
• Prepare agendas for meetings and take meeting minutes.

Skills

Secretarial and administrative experience

Excellent written communication

Excellent verbal communication

Knowledge of Microsoft Office Suite

Education

Education requirements as per company policy

Job description

Job Description

Supports CEO and the Executive VP team.

Responsibilities

• Manage CEO’s calendar, meetings and conference calls.
• Arrange and coordinate all logistics for meetings, appointments, luncheons, travel, events and conferences.
• Prepare agenda for meetings and take meeting minutes; distribute to all meeting attendees in a timely manner.
• Relay directives, instructions and assignments to staff.
• Screen, receive, route and answer calls and greet guests.
• Determine matters of top priority and handle accordingly.
• Arrange complex travel plans and prepare detailed itineraries.
• Work under minimal supervision and interact with company personnel at all organizational levels.
• Maintain strict confidentiality on sensitive issues.
• Create and maintain a social media editorial calendar; devise and implement creative marketing strategy with marketing team.
• Write blog posts once per week or collaborate with marketing and product development to write blog posts once per week.
• Familiarity with social media platforms including blogs, Facebook, LinkedIn, Twitter, and Google+.
• Understanding of SEO and semantic search optimization.
• Use social media analytics to collect, report, and make decisions to improve marketing based on analytics.
• Update blog and social media platforms with industry updates, company events and other pertinent information.
• Position includes but is not limited to the mentioned duties.

Qualifications

• 2-3 years of prior secretarial and administrative experience.
• Advanced knowledge of departmental/organizational policies and procedures, company products and programs.
• Advanced knowledge of Microsoft Word, Excel, Outlook, Meeting Maker and PowerPoint.
• Excellent written and verbal communication skills.

Education Requirements

Education requirements as per company policy.