Executive Assistant

Newrez Servicing; Coppell (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Newrez Servicing is seeking an Executive Assistant to provide high-level administrative support to senior executives. The role ensures calendars are up-to-date, coordinates travel, and supports meeting planning and meal orders.

The ideal candidate has a college degree and at least three years of experience as an Administrative Assistant, with prior experience supporting executive staff, strong communication, confidentiality, and advanced MS Office skills.

Qualifications

• College degree required.
• 3+ years’ experience as an Administrative Assistant.
• Prior experience as an Executive Assistant supporting Executive Staff.

Responsibilities

• Maintains, updates, and manages senior executive’s calendar.
• Provides general administrative support to the senior executive.
• Receives and relays messages from internal and external sources.
• Coordinates and schedules travel (using our corporate travel vendors/partners).
• Schedules and coordinates meetings (including meals).
• Produces and distributes reports.
• Creates, edits, and distributes PowerPoint presentations.
• Creates, maintains, and distributes files (including highly confidential files).
• Performs related duties as assigned by supervisor.
• Provides back-up support to CEO & President as needed by CEO’s Executive Assistant.

Skills

People-oriented

Excellent communication

Confidentiality

Calendar management

Travel coordination

Meeting planning

Report production

Education

College degree

Tools

MS Office Suite

Job description

The Executive Assistant is responsible for providing administrative support to senior executives (e.g., heads of divisions, departments, or administrative units). The Executive Assistant ensures that the executive’s calendar is constantly up-to-date and reflects an accurate plan for the day. They also manage and coordinate travel arrangements company-wide. This role participates in meeting planning, including coordinating schedules, and ordering meals, etc. The Executive Assistant is expected to work with the production and distribution of reports to the management team.

DESCRIPTION

Essential Functions, Duties, and Responsibilities

• Maintains, updates, and manages senior executive’s calendar.
• Provides general administrative support to the senior executive.
• Receives and relays messages from internal and external sources.
• Coordinates and schedules travel (using our corporate travel vendors/partners).
• Schedules and coordinates meetings (including meals).
• Produces and distributes reports.
• Creates, edits, and distributes PowerPoint presentations.
• Creates, maintains, and distributes files (including highly confidential files).
• Performs related duties as assigned by supervisor.
• Provides back-up support to CEO & President as needed by CEO’s Executive Assistant.
• Performs related duties as assigned by supervisor.

Qualifications and Education Requirements

• College degree required.
• 3+ years’ experience as an Administrative Assistant.
• Prior experience as an Executive Assistant supporting Executive Staff.

Skills, Abilities, and Knowledge

• Must be people-oriented with excellent communication skills.
• Good grammar and spelling are mandatory.
• Must possess a clear understanding of confidentiality when dealing with senior management issues and information.
• Must have strong MS office skills, including Outlook, Word, Excel, PowerPoint.
• Experience coordinating meetings and travel preferred.
• Prior experience with management reporting preferred.
• Experience working under pressure in a fast-paced environment.
• Strong organizational skills. i
• Articulate and clear speaker.

Work Environment and Physical Requirements

• Working on-site at assigned office location.
• Regular and punctual attendance adhering to schedule established by leadership.
• Flexibility to work occasional adjusted work schedules, overtime, and evening and/or weekend hours to meet deadlines or as business needs demand.
• Working in a cubicle hub, maintaining focus on phone calls in a noisy environment within earshot of multiple other conversations.
• Sedentary work in a stationary position at a cubicle for prolonged periods of time.
• Constant repetitive motions required for operating a computer, such as typing and managing
• Constantly communicating effectively verbally in English, including accurately exchanging information with others following identification of correct procedures.