Executive Assistant to Chief Executive Officer

Silbert Realty and Management Company, INC.; New Jersey; On-site; USD 65,000 - 75,000; Full time

Job summary

Silbert Realty & Management Company, INC. in New Jersey seeks a Senior Executive Assistant to provide high-level administrative support to the President & CEO.

The ideal candidate demonstrates exceptional organizational and communication skills, discretion, and the ability to handle confidential information in a fast-paced environment. Responsibilities include calendar management, travel planning, file maintenance, and gatekeeper duties.

Qualifications

• Bachelor’s degree preferred for the role.
• At least 2 years’ experience as an EA to CEO/CFO/COO.
• Real estate background or paralegal experience preferred.

Responsibilities

• Coordinate the CEO’s daily calendar and meetings.
• Manage calls, emails, and travel arrangements.
• Prepare reports, documents, and presentations for the CEO.
• Maintain confidential files and act as gatekeeper to the CEO.
• Support internal communications and meeting prep.

Skills

Excellent communication

Organizational skills

Time management

Discretion/ confidentiality

Multi-tasking

Education

Bachelor’s degree preferred

Real estate background or paralegal

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Silbert Realty & Management Company, a well-established and respected commercial real estate services firm since 1986, is seeking a Senior Executive Assistant to provide high-level administrative support to the President & CEO.

The ideal candidate will demonstrate exceptional organizational and communication skills, sound judgment, and the ability to handle confidential information with the utmost integrity and discretion. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with efficiency and professionalism.

Role and Responsibilities:

• Coordinates the daily calendar, sets appointments, schedules and confirms meetings and appointments of CEO.
• Manages phone calls, emails and makes travel arrangements.
• Maintains client and CEO electronic files, documents, reports and organizes as directed.
• Acts as the point of contact and gatekeeper between CEO, clients, prospects and employees.
• Creates reports, updates, and maintains internal databases.
• Ability to redline documents and handle track changes for contracts.
• Responds promptly to the needs of the CEO through email, phone calls and in person. Facilitates internal communication (e.g. distribute information and schedule presentations)
• Maintains confidentiality and discretion with all matters pertaining to the CEO and company.
• Assists CEO with preparation for meetings and events. Reviewing documents, faxes, emails and correspondence and responses as requested. Uses discretion with regards to gatekeeper responsibilities for access to CEO.
• Prepare documents, reports, property agreements, spreadsheets and presentations for CEO.
• Utilizes various software, including word, Microsoft outlook, Calendar, Excel, PowerPoint, Zoning, Tax map, demographics among other software and accesses databases.
• Performs other administrative duties as specified by the CEO and Business Administrator.

Qualifications and Education Requirements:

Bachelor’s Degree preferred.

Minimum of 2 years’ experience as an Executive Assistant to CEO/CFO/COO preferred.

Prerequisites are real estate background or paralegal alternatively.

Preferred Skills:

Excellent communication, both verbal and written. Organizational, shorthand, dictation, proofreading and time-management skills required. Ability to multi-task, prioritize and keen attention to detail. Ability to listen and effectively execute the tasks required by the CEO. Ability to maintain confidentiality and exercise discretion. Ability to work quickly, efficiently and make time-sensitive deadlines. Strong technical and computer skills required, specifically: Excel, PowerPoint, Word, Outlook, Calendar, MS Office.

Job Type:

Full-time position: office hours are 9:00 am to 5:00 pm. Monday-Friday.

Commensurate with experience; $65,000.00 - $75,000.00 per year