Executive Assistant to Chief Executive Officer

The Grapevine Agency; Manhattan Beach (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

The Grapevine Agency in Manhattan Beach is seeking an Executive Assistant to support the Founder of a fast-growing tech company. This is an in-office role with a schedule from 9:00 a.m.

to 5:00 p.m., Monday through Friday, with flexibility to handle occasional needs from home outside of regular hours. The successful candidate will manage complex calendars, triage emails, coordinate meetings and travel, and provide light personal assistance.

Qualifications

• Experience supporting a Founder/CEO or fast-moving executive is required.
• Exceptional organization with strong systems, checklists and follow-through.
• Ability to manage multiple priorities and prevent small tasks from slipping.
• Proactive, calm, and capable of anticipating needs in a dynamic environment.

Responsabilités

• Manage complex calendar and scheduling for the Founder.
• Triage emails and identify priorities, ensuring follow-through.
• Coordinate meetings and respond to a rapidly changing schedule.
• Plan and arrange executive travel and logistics.
• Provide light personal assistance as needed, with discretion.
• Interface with internal and external stakeholders on behalf of the Founder.
• Oversee basic office management and vendor relations.

Connaissances

Executive support

Calendar management

Communications

Travel coordination

Discretion & judgment

Description du poste

EXECUTIVE ASSISTANT TO FOUNDER – TECH COMPANY

Location: Manhattan Beach — in office

MUST BE LOCAL TO MANHATTAN BEACH

Hours: Monday–Friday, approximately 9 AM–5 PM, with flexibility to handle occasional needs from home outside of regular business hours

We are seeking a sharp, highly organized Executive Assistant to support the Founder of a fast-growing tech company. The company is moving quickly and actively hiring, and the Founder is looking for a true right-hand person who can bring structure to an increasingly busy schedule and keep both business and day-to-day needs moving seamlessly.

This is primarily an executive support role with some light personal assistance. Nothing overly personal or household-heavy—the focus is making the Founder’s life easier so he can remain focused on growing the business.

Responsibilities include:

• Complex calendar and scheduling management
• Email and inbox triage, identifying priorities and ensuring follow-through
• Coordinating meetings and staying ahead of a rapidly changing schedule
• Commercial travel planning and logistics
• Occasional personal and family travel coordination
• Light personal assistance and day-to-day logistics as needed
• Serving as a key point of contact for internal and external stakeholders
• Tracking priorities, action items and follow-upsAnticipating needs and proactively solving problems before they reach the Founder
• Over see Office management needs for stocking as well as vendors as needed for office -- interface with a cleaning person etc

Qualifications:

• Prior experience supporting a Founder, CEO or similarly fast-moving executive
• Exceptionally organized and detail-oriented with strong systems, checklists and follow-through
• Able to keep multiple priorities moving without letting the small things fall through the cracks
• Proactive and comfortable anticipating what needs to happen next
• Strong communicator who can interface confidently with both internal and external stakeholders
• Flexible, resourceful and calm in a quickly changing environment
• High level of discretion and good judgment

The Founder is very smart, kind and respectful, but moves quickly and has a lot happening at once. The right person will enjoy that pace and know how to create organization around him—keeping lists, tracking details, following up and making sure nothing gets lost. This is a great fit for someone who genuinely enjoys being the person behind the scenes who keeps everything moving.