Executive Assistant to the CEO

Magic; New York (NY); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Equity

Lunch daily from top NYC restaurants

Unlimited PTO

Job summary

Magic in New York, NY seeks an organized executive assistant to partner with the founder, managing calendars, travel, and high-touch tasks with autonomy.

You will coordinate personal and professional errands, prepare meeting materials, support projects, and handle gifting and correspondence. This role requires proactive, detail‑oriented professionals who thrive in a fast-paced environment.

Qualifications

• 1-3+ years of experience in executive assistance, operations, or a similarly high-touch role.
• Exceptional organizational skills and attention to detail.
• Highly proactive; you naturally think several steps ahead.
• Comfortable managing both mundane logistics and high-level projects.
• Strong calendar, scheduling, travel, and expense-management skills.
• A resourceful problem solver who can figure things out independently.
• Comfortable working in a fast-paced, changing environment.
• Willing to jump between professional and personal responsibilities as needed.

Responsibilities

• Manage and maintain the founder’s calendar, including scheduling, prioritization, and logistics.
• Coordinate travel, itineraries, transportation, and accommodations.
• Run personal and professional errands and handle returns, deliveries, and appointments.
• Help prepare the founder for meetings by organizing materials, schedules, and relevant information.
• Support customer and company projects as needed.
• Coordinate high-touch gifting for clients, partners, employees, and personal relationships.
• Help manage personal and professional correspondence and follow-ups.
• Anticipate the founder’s needs and handle tasks before they’re requested.

Skills

Calendar management

Travel coordination

Time management

Problem solving

Attention to detail

Independent work

Job description

We’re seeking a highly organized, proactive, and resourceful executive assistant to work closely with our founder as a highly trusted partner. This role needs someone exceptionally organized, detail-oriented, and comfortable operating with a high degree of autonomy.

What you’ll do

• Manage and maintain the founder’s calendar, including scheduling, prioritization, and logistics

• Coordinate travel, itineraries, transportation, and accommodations

• Run personal and professional errands and handle returns, deliveries, and appointments

• Help prepare the founder for meetings by organizing materials, schedules, and relevant information

• Support customer and company projects as needed

• Coordinate high-touch gifting for clients, partners, employees, and personal relationships

• Help manage personal and professional correspondence and follow-ups

• Anticipate the founder’s needs and handle tasks before they’re requested

What we’re looking for

• 1-3+ years of experience in executive assistance, operations, or a similarly high-touch role

• Exceptional organizational skills and attention to detail

• Highly proactive; you naturally think several steps ahead

• Comfortable managing both mundane logistics and high-level projects

• Strong calendar, scheduling, travel, and expense-management skills

• A resourceful problem solver who can figure things out independently

• Comfortable working in a fast-paced, changing environment

• Willing to jump between professional and personal responsibilities as needed

What we offer

• $75,000-$95,000 base salary + equity

• We work in person 5 days a week in our SoHo office

• Comprehensive health, dental, and vision insurance for you and all your dependents (FSA and HSA plans available)

• Lunch daily from the best restaurants in NYC; you choose all the restaurants your first week

• Unlimited PTO