Executive Assistant to Chief Digital Officer - Art & Tech

Niceboard; New York (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

David Zwirner is seeking an Executive Assistant to support the Chief Digital Officer, providing comprehensive administrative and coordination support across digital, technology, and data teams. The role blends executive-level scheduling with day-to-day operations, travel planning, and cross-functional liaison to ensure the executive and teams work efficiently.

The ideal candidate is highly organized, proactive, and detail-oriented, with excellent communication and a proactive approach to

Qualifications

• At least two years of administrative or coordination experience.
• Bachelor’s degree or equivalent education; arts/tech background a plus.
• On-site five days per week and able to handle fast-paced work.
• Proactive problem-solving and flexibility for special projects.
• Excellent written and verbal communication skills.
• Strong organization with multi-deadline management.
• Proficiency with Google Workspace; familiarity with Notion, Jira, Slack.
• Interest in contemporary art and how digital tools support work.

Responsibilities

• Executive support: calendar management, scheduling, and task tracking for the CDO.
• Digital leadership support: travel, expenses, meeting prep, and coordination.
• Coordinate internal/external meetings across time zones with agendas and notes.
• Arrange domestic and international travel and detailed itineraries.
• Draft and organize routine correspondence and materials for meetings.
• Support team meetings, trainings, and internal events logistics.
• Process invoices and liaise with Finance on payments.
• Maintain organized files, contact lists, and admin trackers.
• Serve as a cross-functional point of contact for the CDO and teams.
• Assist with research, documents, and ad hoc projects as requested.

Skills

Administrative support

Calendar management

Travel coordination

Document preparation

Communications

Problem solving

Meeting coordination

Project coordination

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Notion

Jira

Slack

Job description

David Zwirner is seeking an Executive Assistant to support the Chief Digital Officer, providing comprehensive administrative and coordination support across digital, technology, and data teams. The role blends executive-level scheduling with day-to-day operations, travel planning, and cross-functional liaison to ensure the executive and teams work efficiently.

The ideal candidate is highly organized, proactive, and detail-oriented, with excellent communication and a proactive approach to