Executive Assistant to Chief Digital Officer (Art & Tech)

David Zwirner, Inc.; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Flexible workplace and commuter benefit

401K with employer contributions

Summer Fridays

Generous PTO and family medical,Dental

Job summary

David Zwirner, Inc. is seeking an Executive Assistant to the Chief Digital Officer. The role combines executive administrative support with day-to-day coordination across the gallery’s digital, technology, and data teams.

The ideal candidate is highly organized, proactive, and able to anticipate needs while managing competing priorities. This on-site position offers exposure to contemporary art, technology, and business operations, with opportunities to influence cross-functional work.

Qualifications

• 2+ years of administrative, executive support, or coordination experience.
• Bachelor’s degree or equivalent; study in art history, art business, design, technology, or related field is a plus.
• Reliable, accurate, and able to prioritize in a fast-paced environment.
• Ability to work on site five days per week.
• Willingness to work on special projects outside standard hours.
• Strong attention to detail and ability to manage multiple deadlines.
• Sound judgment and discretion with confidential information.
• Excellent written and verbal communication skills.
• Initiative and adaptability; can work independently.
• Proficiency with digital tools and AI-assisted workflows.

Responsibilities

• Provide comprehensive executive support to the CDO, including calendar management, scheduling, and daily task lists.
• Coordinate with Digital leadership; arrange travel, expenses, and meeting prep.
• Schedule internal and external meetings across time zones; prepare agendas and notes.
• Arrange domestic and international travel; create detailed itineraries and expense reports.
• Draft routine correspondence, presentations, and meeting materials.
• Coordinate team meetings, trainings, and internal events; manage materials and expenses.
• Submit invoices and liaise with Finance to track payments and resolve issues.
• Maintain organized files, contact lists, and administrative trackers.
• Serve as a point of contact between the CDO, teams, and gallery colleagues.
• Support research, document prep, and special assignments; assist on ad-hoc projects.

Skills

Executive support

Calendar management

Communication skills

Organization

Time management

Problem solving

Autonomy

Adaptability

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Gmail

Calendar

Docs

Sheets

Drive

Notion

Jira

Slack

Job description

David Zwirner, Inc. is seeking an Executive Assistant to the Chief Digital Officer. The role combines executive administrative support with day-to-day coordination across the gallery’s digital, technology, and data teams.

The ideal candidate is highly organized, proactive, and able to anticipate needs while managing competing priorities. This on-site position offers exposure to contemporary art, technology, and business operations, with opportunities to influence cross-functional work.